Strategic Meetings & Events Manager

The Institutes; Malvern (Chester County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) plan with company contribution

Generous time off

Paid maternity and parental leave

Medical, dental, vision coverage

Free lunch on campus

Onsite fitness center

Job summary

The Institutes in Malvern, PA is seeking a Meetings and Events Manager to oversee conference and event planning for assigned events, including in-person and virtual formats. You will work with the AVP of events and manage end-to-end logistics, budgets, registrations, and post-event reconciliation.

The role requires collaboration across departments, strong vendor management, and the ability to lead multiple events with a focus on exceptional attendee experience.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Minimum of 3-5 years meeting/event planning experience required.
• Sourcing and budgeting experience required.
• Demonstrated vendor management experience including production and registration vendors.
• Demonstrated event management experience; nonprofit industry experience preferred.
• Proficiency in Microsoft Office programs.
• Experience with CVENT, Passkey and related software.

Responsibilities

• Develop and implement detailed program needs (room setup, function times, AV, menu selections, VIP needs).
• Provide on-site program assistance (pre-conference, advance functions, verify room setups, review banquet checks).
• Direct responsibility for program development, planning, execution and post-event recaps from venue to billing.
• Ensure seamless event registration processes, online setup, reporting and on-site check-in; coordinate with vendors.
• Participate in strategic planning and act as a logistics subject matter expert.
• Work cross-functionally with other departments and staff.

Skills

Communication

Detail oriented

Time management

Teamwork

Vendor management

Education

Bachelor’s degree

Tools

CVENT

Passkey

Event management software

Microsoft Office

Job description

The Institutes in Malvern, PA is seeking a Meetings and Events Manager to oversee conference and event planning for assigned events, including in-person and virtual formats. You will work with the AVP of events and manage end-to-end logistics, budgets, registrations, and post-event reconciliation.

The role requires collaboration across departments, strong vendor management, and the ability to lead multiple events with a focus on exceptional attendee experience.