Senior Meetings & Events Manager, Conferences

PCMA; Washington (District of Columbia); Hybrid; USD 65,000 - 90,000; Full time

Job summary

PCMA is seeking a Manager of Meetings and Events in Washington, DC to lead planning for the Annual Meeting, Teaching and Learning Conference, and several smaller conferences. The role oversees registration, housing, catering, technology, program books, and vendor negotiations to ensure successful events.

Responsibilities include managing over 200 meetings, on-site logistics, and supporting the budget with collaboration across departments. Hybrid schedule with in-office days is required.

Qualifications

• Bachelor’s degree or equivalent years of experience required.
• At least three to five years’ years of related experience planning, organizing, and executing events.
• Ability to problem solve and work independently with a high level of discretion and exercise sound judgement.
• Exceptional support and interpersonal skills with the ability to work in close collaboration with team and across departments.
• Excellent oral and written communications skills with the ability to communicate effectively with various audiences in a professional, knowledgeable, and friendly manner.

Responsibilities

• Lead registration processes from beginning to end, including working directly with the registration vendor.
• Manage the setup, system testing and implementation, reporting requests, and program edits in the conference submission system.
• Create content for the conference website and maintain relevant meetings data in the association database.
• Manage program development by serving as the primary contact for divisions and related groups, and assist with overseeing the proposal submission process and panel construction.
• Oversee more than 200 business meetings and receptions from concept to completion.
• Manage the entire shipment process for the annual meeting.
• Develop event program books and mobile app with marketing and communications leadership.
• Create requests for proposals, handle selection, and assist with contract negotiation for registration, housing, temporary staff, and security vendors.

Skills

Event planning

Registration management

Vendor liaison

Communication

Cross-team collaboration

Education

Bachelor's degree

Tools

Office 365

Excel

Database management

All Academic

Program submission platforms

Job description

PCMA is seeking a Manager of Meetings and Events in Washington, DC to lead planning for the Annual Meeting, Teaching and Learning Conference, and several smaller conferences. The role oversees registration, housing, catering, technology, program books, and vendor negotiations to ensure successful events.

Responsibilities include managing over 200 meetings, on-site logistics, and supporting the budget with collaboration across departments. Hybrid schedule with in-office days is required.