Strategic Marketing & Admin Operations Coordinator

The University of Iowa; Iowa City, Northern (IA, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The University of Iowa is seeking an Administrative Services Coordinator in Marketing and Communications to provide administrative and operational support across budgeting, HR, and information management. You will manage calendars, travel, meetings, and travel expenses for division leads while assisting with events, reports, and data organization.

This hybrid role within Iowa offers opportunities to work with faculty, staff, and leadership, requiring strong communication, organization, and

Qualifications

• Bachelor’s degree or equivalent required.
• 1 year of related administrative support experience.
• 1 year of database management experience.
• Excellent oral, written and interpersonal communication skills.
• Proficiency in MS Word, Excel, PowerPoint and Outlook.
• Excellent organizational skills.
• Knowledge of bookkeeping and financial data.
• Ability to work in a fast-paced environment with minimal supervision.
• 3+ years of related administrative support experience.
• 3+ years of database management experience.
• Experience reviewing and managing financial data.
• Experience creating financial formulas and PivotTables in Excel.
• Experience pulling and analyzing data from multiple sources.
• Academic medical institution experience preferred.
• Knowledge of UI Health Care policies and procedures.

Responsibilities

• Coordinate projects, people, and details for a collaborative team.
• Provide administrative and operational support in budgeting, HR, planning, and information management.
• Manage calendars, meetings, travel arrangements, and correspondence for division leads.
• Assist with events, reports, and data organization.
• Maintain office supplies and manage facilities requests.
• Attend meetings, take minutes, and follow-up as needed.
• Troubleshoot general office equipment and support Bizhub locations.
• Ensure compliance with policies and procedures.

Skills

Administrative support

Communication skills

Organizational skills

Confidentiality

Data analysis

Education

Bachelor’s Degree or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

Tableau

Job description

The University of Iowa is seeking an Administrative Services Coordinator in Marketing and Communications to provide administrative and operational support across budgeting, HR, and information management. You will manage calendars, travel, meetings, and travel expenses for division leads while assisting with events, reports, and data organization.

This hybrid role within Iowa offers opportunities to work with faculty, staff, and leadership, requiring strong communication, organization, and