Strategic Legal Events Coordinator

Chartwell Law; United States; Hybrid; USD 42,000 - 62,000; Full time

Job summary

Chartwell Law is seeking an Events Coordinator to support planning, coordination, and execution of client-facing and internal firm events that advance business development, marketing, and employee engagement goals.

You will manage event logistics, attendee communications, venue coordination, sponsor logistics, CRM maintenance, and on-site support, collaborating with attorneys, leadership, and vendors to ensure polished, on-brand events.

Qualifications

• Bachelor's degree in Marketing, Communications, Hospitality Management, Event Management, or related field preferred.
• 1-3 years of event planning, business development, marketing, or related experience in a law firm or professional services environment.
• Ability to travel as needed, near a major airport hub, preferably East Coast.
• Experience with MarTech platforms such as Monday.com, Nexl, Canva, or similar tools.
• Experience supporting events, meetings, sponsorships, or project coordination.
• Experience working in a professional services environment; legal industry experience preferred but not required.
• Strong organizational and project coordination skills.
• Proficiency with Microsoft Office Suite.
• Excellent written and verbal communication skills.

Responsibilities

• Assist with client-facing events including conferences, networking events, seminars, sponsorship activations, and client entertainment opportunities.
• Assist with internal firm events including holiday parties, summer events, retreats, and employee engagement activities.
• Coordinate event logistics, timelines, planning documents, and project trackers to support successful event execution.
• Manage event registration processes, RSVP tracking, attendee lists, and event communications.
• Research venue options, catering services, promotional products, and other event resources as directed.
• Maintain vendor information, event documentation, and planning records.
• Coordinate sponsorship logistics including attendee registrations, shipping materials, promotional items, booth requirements, setup, and breakdown.
• Maintain the events calendar and track deadlines, sponsorship obligations, and milestones.
• Assist with invitations, registration communications, reminder emails, and post-event follow-up messages.
• Support marketing and business development with social media promotion, website updates, and marketing materials.
• Provide post-event information and reports to assist with follow-up.
• Maintain event records within the firm's CRM and marketing databases.
• Assist with Navan travel program administration and Uber account management.
• Collect event performance data and assist with post-event reporting and documentation.
• Track event expenses and coordinate invoice processing.
• Travel to events as needed to provide on-site logistical support.
• Manage multiple projects concurrently while maintaining attention to detail and deadlines.
• Assist with maintaining event planning procedures, templates, and best practices.
• Communicating clearly and professionally to ensure understanding of messages.
• Conflict management to resolve issues constructively.
• Professionalism and adherence to firm standards.
• Planning and priority setting with detailed action plans.

Skills

Organizational skills

Project coordination

Written communication

Verbal communication

Travel willingness

Education

Bachelor's degree in Marketing, Communications, Hospitality Management, Event Management, or related field

Tools

Monday.com

Nexl

Canva

Microsoft Office

Job description

Chartwell Law is seeking an Events Coordinator to support planning, coordination, and execution of client-facing and internal firm events that advance business development, marketing, and employee engagement goals.

You will manage event logistics, attendee communications, venue coordination, sponsor logistics, CRM maintenance, and on-site support, collaborating with attorneys, leadership, and vendors to ensure polished, on-brand events.