Hybrid/Remote Events Coordinator: Client & Internal

Chartwell Law; Valley Forge (PA); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Chartwell Law is seeking an Events Coordinator to support planning, coordination, and execution of client-facing and internal firm events that drive business development, marketing, and employee engagement. You will handle logistics, registrations, communications, venue coordination, travel, sponsorships, CRM maintenance, and on-site support.

The role also includes supporting social media, website updates, and post-event reporting, with opportunities to impact event strategy and efficiency.

Qualifications

• Bachelor's degree in Marketing, Communications, Hospitality Management, Event Management, or related field preferred.
• 1-3 years of event planning, business development, marketing, or related experience in a law firm or professional services environment.
• Ability to travel as needed, including evenings and weekends; near a major airport hub, preferably East Coast.

Responsibilities

• Assist with client-facing events: conferences, networking events, seminars, sponsorship activations, client entertainment.
• Assist with internal events: holiday parties, summer events, retreats, employee engagement activities.
• Coordinate event logistics, timelines, planning documents, and project trackers for successful execution.
• Manage registration processes, RSVP tracking, attendee lists, and event communications.
• Research venues, catering, promotional items, and other event resources as directed.
• Maintain vendor info, event documentation, and planning records.

Skills

Communicating

Conflict management

Professionalism

Planning & Priority

Education

Bachelor's degree in Marketing/Communications/Hospitality/Event Management

Tools

Monday.com

Nexl

Canva

Job description

Chartwell Law is seeking an Events Coordinator to support planning, coordination, and execution of client-facing and internal firm events that drive business development, marketing, and employee engagement. You will handle logistics, registrations, communications, venue coordination, travel, sponsorships, CRM maintenance, and on-site support.

The role also includes supporting social media, website updates, and post-event reporting, with opportunities to impact event strategy and efficiency.