Strategic Legal Billing Specialist

Jackson Walker LLP; Fort Worth (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Jackson Walker LLP is seeking a Billing Specialist for its Dallas, Austin, or Houston offices. The role focuses on coordinating client billing processes, ensuring accuracy, and aligning with engagement terms and firm guidelines.

The ideal candidate has 7+ years in legal billing, experience with Aderant and e-billing systems, and strong organizational skills. This full-time position requires collaboration with attorneys and accounting leadership in a professional office setting.

Qualifications

• Bachelor’s degree preferred; high school diploma or GED required.
• Minimum 7 years of legal billing experience; law firm experience required.
• Proficiency with legal accounting and e-billing systems; Aderant experience highly preferred.
• Strong knowledge of e-billing.
• Strong organizational and analytical skills.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Ability to work under time constraints, independently or in a team.

Responsibilities

• Open and maintain client and matter records, including billing formats, rates, and contact details.
• Review engagement letters to ensure billing compliance and configure systems accordingly.
• Set up and manage special billing arrangements, rates, and disbursements.
• Apply trust/retainer funds at time of billing as needed.
• Submit e-bills, rates, budgets, appeals, etc. into various e-bill sites as needed.
• Manage the receipt of prebills via the PrebillManager application.
• Generate, distribute, and track pre-bills for attorney review and approval as requested.
• Follow up on outstanding pre-bills and elevate non-compliance to firm leadership.
• Edit and finalize bills per attorney instruction while ensuring adherence to firm billing policies.
• Process write-offs and billing adjustments as approved.
• Ensure compliance with firm billing guidelines and client billing requirements.
• Support internal audits and respond to billing-related inquiries.
• Partner with attorneys and firm leadership to address complex billing scenarios.

Skills

Interpersonal skills

Organizational skills

Analytical skills

Time management

Communication skills

Education

Bachelor’s degree preferred

High school diploma or GED required

Tools

Aderant

e-billing systems

Job description

Jackson Walker LLP is seeking a Billing Specialist for its Dallas, Austin, or Houston offices. The role focuses on coordinating client billing processes, ensuring accuracy, and aligning with engagement terms and firm guidelines.

The ideal candidate has 7+ years in legal billing, experience with Aderant and e-billing systems, and strong organizational skills. This full-time position requires collaboration with attorneys and accounting leadership in a professional office setting.