Experienced Legal Billing & E-Billing Specialist

Jackson Walker; Austin (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Jackson Walker seeks a Billing Specialist to coordinate client billing processes across Dallas, Austin, or Houston. The role ensures accuracy, compliance with engagement terms, and adherence to firm guidelines while partnering with attorneys and accounting leadership.

The position requires substantial legal billing experience, proficiency with e-billing systems (Aderant preferred), and strong organizational and analytical skills. Office-based with potential peak-hour demands.

Qualifications

• Bachelor's degree preferred; high school diploma or GED required.
• Minimum 7 years of legal billing experience; law firm experience required.
• Proficiency with legal accounting and e-billing systems; Aderant experience highly preferred.
• Strong knowledge of e-billing is required.
• Strong organizational, analytical skills.
• Strong computer proficiency in Microsoft Office programs Excel, Outlook, and Word.
• Ability to work under time constraints, alone or in a team environment.

Responsibilities

• Open and maintain client and matter records, including billing formats, rates, and contact details.
• Review engagement letters to ensure billing compliance and configure systems accordingly.
• Set up and manage special billing arrangements, rates, and disbursements.
• Apply trust/retainer funds at time of billing as needed.
• Submit e-bills, rates, budgets, appeals, etc. into various e-bill sites as needed.
• Manage the receipt of prebills via the PrebillManager application.
• Generate, distribute, and track pre-bills for attorney review and approval as requested.
• Follow up on outstanding pre-bills and escalate non-compliance to firm leadership.
• Edit and finalize bills per attorney instruction while ensuring adherence to firm billing policies.
• Process write-offs and billing adjustments as approved.
• Ensure compliance with firm billing guidelines and client billing requirements.
• Support internal audits and respond to billing-related inquiries.
• Partner with attorneys and firm leadership to address complex billing scenarios.

Skills

Strong organizational skills

Analytical skills

Communication skills

Education

Bachelor's degree preferred

High school diploma or GED required

Tools

Aderant

e-billing systems

Microsoft Office (Excel, Outlook, Word)

Job description

Jackson Walker seeks a Billing Specialist to coordinate client billing processes across Dallas, Austin, or Houston. The role ensures accuracy, compliance with engagement terms, and adherence to firm guidelines while partnering with attorneys and accounting leadership.

The position requires substantial legal billing experience, proficiency with e-billing systems (Aderant preferred), and strong organizational and analytical skills. Office-based with potential peak-hour demands.