Senior Legal Billing Specialist | Austin, TX

COA Network Inc; Austin (TX); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive pay & benefits

Job summary

Jackson Walker, a leading Texas law firm based in Austin, seeks a Senior Legal Billing Specialist to coordinate client billing, manage prebills, and ensure compliance with billing guidelines. The role collaborates with attorneys, accounting leadership, and internal teams to deliver accurate, timely bills and resolve complex billing scenarios.

The ideal candidate has 7+ years in legal billing, law firm experience, and proficiency with Aderant and MS Office.

Qualifications

• Bachelor’s degree preferred; high school diploma or GED required.
• Minimum 7 years of legal billing experience; law firm experience required.
• Proficiency with legal accounting and e-billing systems; Aderant experience highly preferred.
• Strong knowledge of e-billing.
• Strong organizational and analytical skills.
• Strong computer proficiency in Microsoft Office programs – Excel, Outlook, and Word.
• Ability to work under time constraints, alone or in a team environment.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Interpersonal skills necessary to communicate in person, by e-mail, and telephone to provide information with courtesy and tact to clients, attorneys, and other staff members.

Responsibilities

• Coordinate client billing processes, ensuring accuracy, compliance with engagement terms, and adherence to firm billing guidelines.
• Partner closely with attorneys, accounting leadership, and internal departments to deliver timely, accurate, and client-compliant billing services.
• Open and maintain client and matter records, including billing formats, rates, and contact details.
• Review engagement letters to ensure billing compliance and configure systems accordingly.
• Set up and manage special billing arrangements, rates, and disbursements.
• Apply trust/retainer funds at the time of billing as needed.
• Submit e-bills, rates, budgets, appeals, etc., into various e-bill sites as needed.
• Manage the receipt of prebills via the PrebillManager application.
• Generate, distribute, and track pre-bills for attorney review and approval as requested.
• Follow up on outstanding pre-bills and raise non-compliance to firm leadership.
• Edit and finalize bills per attorney instruction while ensuring adherence to firm billing policies.
• Process write-offs and billing adjustments as approved.
• Ensure compliance with firm billing guidelines and client billing requirements.
• Support internal audits and respond to billing-related inquiries.
• Partner with attorneys and firm leadership to address complex billing scenarios.

Skills

Organizational skills

Analytical skills

Interpersonal skills

Communication skills

Time management

Education

Bachelor’s degree preferred

High school diploma or GED required

Tools

Aderant experience

e-billing systems

Microsoft Excel

Outlook

Word

Job description

Jackson Walker, a leading Texas law firm based in Austin, seeks a Senior Legal Billing Specialist to coordinate client billing, manage prebills, and ensure compliance with billing guidelines. The role collaborates with attorneys, accounting leadership, and internal teams to deliver accurate, timely bills and resolve complex billing scenarios.

The ideal candidate has 7+ years in legal billing, law firm experience, and proficiency with Aderant and MS Office.