Strategic Legal Administrative Assistant

Munich Re Group; Princeton (NJ); On-site; USD 62,000 - 88,000; Full time

Benefits offered by this job

Health insurance

Wellness program

Life insurance

Disability insurance

401k match

Retirement savings plan

Paid holidays

PTO

Job summary

Munich Re America Services in Princeton, NJ, is seeking a Legal Administrative Assistant to provide comprehensive support to the Legal Department. Responsibilities include preparing legal documents, organizing files, managing calendars, and coordinating meetings.

The role requires discretion with confidential information and strong organizational skills. Minimum qualifications include a Bachelor’s degree (or equivalent) and 3+ years’ experience, plus proficiency with Microsoft Office and general

Qualifications

• Bachelor’s Degree preferred or equivalent work experience.
• 3+ years of experience.
• Clear verbal and written communication skills.
• Ability to maintain paper and digital filing systems, manage calendars, and schedule appointments.
• Proficient in use of office software including Microsoft Office and related products, operating printers, scanners and other office equipment.
• Attention to detail including proofreading documents, ensuring data accuracy, and handling sensitive information with confidentiality.
• Time management skills including prioritizing daily tasks, meeting tight deadlines, and multitasking in fast-paced settings.
• Ability to address and resolve day-to-day office challenges.
• Polite, patient and professional demeanor when interacting with colleagues and stakeholders.
• Ability to travel nationally; up to 10%

Responsibilities

• Provides comprehensive administrative support to the team by preparing legal documents and communications
• Organizes and maintains department legal files, ensuring they are up-to-date and easily accessible
• Manages team calendars, scheduling, meeting logistics, and communication for the department
• Schedules and coordinates meetings and events to include preparing agendas, and materials
• Identifies areas for process/efficiency, proposing solutions, and implementing improvements to administrative processes, and department operations
• Supports the preparation of presentations, reports, communications, and other business materials
• Works with limited supervision, manages complex projects, performs analyses, exercises strong judgement and discretion
• Handles sensitive and confidential information with the highest level of professionalism and discretion
• Performs other duties as assigned and in coordination with supervising attorney

Skills

Verbal communication

Written communication

Attention to detail

Time management

Discretion

Education

Bachelor’s degree preferred

Equivalent work experience

Tools

Microsoft Office

Office equipment (printers/scanners)

Job description

Munich Re America Services in Princeton, NJ, is seeking a Legal Administrative Assistant to provide comprehensive support to the Legal Department. Responsibilities include preparing legal documents, organizing files, managing calendars, and coordinating meetings.

The role requires discretion with confidential information and strong organizational skills. Minimum qualifications include a Bachelor’s degree (or equivalent) and 3+ years’ experience, plus proficiency with Microsoft Office and general