Administrative Assistant Sr - Legal

Munich Re Group; Hartford (CT); On-site; USD 65,000 - 90,000; Full time

Job summary

Munich Re America Services (MRAS) seeks a Senior Administrative Assistant to provide high-level administrative and legal support to one or more attorneys, coordinating calendars, travel, and communications. The role involves drafting and managing legal documents, conducting research, maintaining confidential records, and driving process improvements within MRAS Legal & Compliance.

The ideal candidate will have at least 5 years of progressive admin experience in legal or professional services,

Qualifications

• Bachelor's degree preferred or equivalent combination of education and relevant work experience.
• Minimum of 5 years of progressive administrative experience supporting legal, compliance, executive, or professional services environments.
• Ability to manage complex assignments and competing priorities with minimal supervision.
• Demonstrated experience drafting, editing, and managing legal or highly confidential business documents.
• Strong organizational, project coordination, and time-management skills with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail, professionalism, and discretion when handling sensitive information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications and legal document management systems.
• Proven ability to work independently, exercise sound judgment, and operate effectively with limited direction in a fast-paced environment.
• Ability to travel nationally, up to 10%.

Responsibilities

• Provide advanced administrative and legal support to one or more executive, general counsel and other personnel as assigned.
• Coordinate calendars, travel arrangements, expense reporting, meeting logistics, correspondence, and related materials.
• Prepare and format presentations, reports, meeting materials, and other business documentation for legal and executive audiences.
• Conduct legal and business research; gather, analyze, and organize information to support legal matters, projects, and departmental initiatives.
• Maintain, organize, and manage legal files, records, and documentation, ensuring accuracy, confidentiality, and accessibility.
• Serve as a primary point of contact for internal clients, vendors, and other external stakeholders regarding administrative and legal support matters.
• Plan and coordinate complex meetings, events, legal reviews, and cross-functional discussions, including preparation of materials and follow-up actions.
• Monitor critical deadlines, document submission requirements, and legal department workflows to ensure timely completion of deliverables.
• Exercise independent judgment and discretion in handling sensitive, confidential, and legally privileged information.
• Identify opportunities to improve processes, workflows, and operational efficiencies; recommend and implement enhancements to support department effectiveness.
• Support department-wide initiatives, special projects, and strategic priorities that contribute to the success of the Legal function and broader organization.
• Build and maintain effective working relationships with attorneys, internal business partners, and external stakeholders.
• Perform a variety of advanced administrative duties and other responsibilities as assigned in coordination with supervising attorneys.
• Other duties and projects as assigned.

Skills

Verbal & written communication

Discretion handling sensitive info

Organization & time management

Independent judgment

Travel availability

Education

Bachelor's degree preferred

Tools

Microsoft Office

Legal document management systems

Job description

Administrative Assistant Sr - Legal

Applicants, including applicants holding a valid CPT/OPT visa, who will require employer sponsorship of a visa now or in the future will not be considered for this position.

We are adding to our diverse team of experts and are looking to hire those who are committed to building a culture that enables the creation of innovative solutions for our business units and clients.

The Company

Munich Re America Services (MRAS) is a shared service organization that delivers services to all Munich Re US P&C Companies and other group entities.

As a member of Munich Re's US operations, we offer the financial strength and stability that comes with being part of the world's preeminent insurance and reinsurance brand. Our risk experts work together to assemble the right mix of products and services to help our clients stay competitive – from traditional reinsurance coverages, to niche and specialty reinsurance and insurance products.

The Opportunity

Future focused and always one step ahead!

The Senior Legal Assistant provides high-level administrative and operational support to one or more attorneys, handling complex legal, regulatory, and business matters with a high degree of autonomy, discretion, and professionalism. This role is responsible for drafting and managing legal documentation, coordinating communications, conducting legal research, maintaining legal records, and supporting critical legal operations. The position serves as a trusted partner to attorneys, internal stakeholders, and external parties, while driving process improvements that enhance the efficiency and effectiveness of MRAS Legal & Compliance.

Responsibilities

• Provide advanced administrative and legal support to one or more executive, general counsel and other personnel as assigned.
• Coordinate calendars, travel arrangements, expense reporting, meeting logistics, correspondence, and related materials.
• Prepare and format presentations, reports, meeting materials, and other business documentation for legal and executive audiences.
• Conduct legal and business research; gather, analyze, and organize information to support legal matters, projects, and departmental initiatives.
• Maintain, organize, and manage legal files, records, and documentation, ensuring accuracy, confidentiality, and accessibility.
• Serve as a primary point of contact for internal clients, vendors, and other external stakeholders regarding administrative and legal support matters.
• Plan and coordinate complex meetings, events, legal reviews, and cross-functional discussions, including preparation of materials and follow-up actions.
• Monitor critical deadlines, document submission requirements, and legal department workflows to ensure timely completion of deliverables.
• Exercise independent judgment and discretion in handling sensitive, confidential, and legally privileged information.
• Identify opportunities to improve processes, workflows, and operational efficiencies; recommend and implement enhancements to support department effectiveness.
• Support department-wide initiatives, special projects, and strategic priorities that contribute to the success of the Legal function and broader organization.
• Build and maintain effective working relationships with attorneys, internal business partners, and external stakeholders.
• Perform a variety of advanced administrative duties and other responsibilities as assigned in coordination with supervising attorneys.
• Other duties and projects as assigned.

Qualifications

Successful candidates will possess the following skills/capabilities:

• Bachelor's degree preferred, or equivalent combination of education and relevant work experience.
• Minimum of 5 years of progressive administrative experience supporting legal, compliance, executive, or professional services environments.
• Ability to manage complex assignments and competing priorities with minimal supervision.
• Demonstrated experience drafting, editing, and managing legal or highly confidential business documents.
• Strong organizational, project coordination, and time-management skills with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail, professionalism, and discretion when handling sensitive information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications and legal document management systems.
• Proven ability to work independently, exercise sound judgment, and operate effectively with limited direction in a fast-paced environment.
• Ability to travel nationally, up to 10%.

At Munich Re, we see Diversity, Equity and Inclusion as a solution to the challenges and opportunities all around us. Our goal is to foster an inclusive culture and build a workforce that reflects the customers we serve and the communities in which we live and work. We strive to provide a workplace where all of our colleagues feel respected, valued and empowered to achieve their very best every day. We recruit and develop talent with a focus on providing our customers the most innovative products and services.

We are an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.