Strategic Legal Admin Assistant – Corporate Team

Taleo Social Sourcing; Omaha (NE); On-site; USD 45,000 - 65,000; Full time

Job summary

HDR seeks a collaborative Legal Administrative Assistant to join its Legal Department in Omaha. The role supports the General Counsel and team with clerical tasks, document preparation, calendar management, and coordination of meetings, while ensuring confidentiality and discreet handling of sensitive information.

Ideal candidates will have 3+ years of experience as an executive assistant, strong MS Office and conferencing skills, and a commitment to HDR’s values and in‑office collaboration in

Qualifications

• Bachelor’s or Associate degree required or equivalent experience.
• High school diploma or equivalent required.
• Experience drafting correspondence and maintaining legal files preferred.
• Proficiency with MS Office and online conferencing tools mandatory.
• Experience in a law firm, in‑house legal, or corporate department is a plus.

Responsibilities

• Manage the Legal Department’s email distribution groups, main phone line, inboxes, fax, and mail distribution.
• Maintain General Counsel’s calendar and coordinate meetings and video conferences.
• Prepare agendas, presentations, charts, and minutes for the Legal team.
• Arrange travel and prepare expense reports.
• Maintain confidential client/attorney information and support outside counsel management.

Skills

Professional demeanor

Discretion

Communication skills

Meeting coordination

Independence

Time management

Education

Bachelor’s or Associate degree

High School diploma or equivalent

Tools

Microsoft Office Suite

Adobe

Visio

Docusign

Legal Tracker

Job description

HDR seeks a collaborative Legal Administrative Assistant to join its Legal Department in Omaha. The role supports the General Counsel and team with clerical tasks, document preparation, calendar management, and coordination of meetings, while ensuring confidentiality and discreet handling of sensitive information.

Ideal candidates will have 3+ years of experience as an executive assistant, strong MS Office and conferencing skills, and a commitment to HDR’s values and in‑office collaboration in