Strategic IT Purchasing Specialist

Socket.dev

Columbia (MD)

On-site

USD 105,000 - 130,000

Full time

7 days ago

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Job summary

SIXGEN is seeking a Technical Purchasing Specialist in Columbia, MD. This full-time, on-site role focuses on IT hardware, software licenses, warranties, and related services, coordinating with technical teams and vendors to ensure accurate specifications and compliant procurement.

You will review requests, translate requirements into procurement packages, and manage documentation throughout the lifecycle. Strong writing and collaboration skills are essential for success in this hybrid,

Qualifications

Associate or Bachelor’s degree in supply chain management, business administration, information technology, communications, English, or a related discipline; equivalent professional experience may be considered.
Experience supporting purchasing, procurement, supply-chain operations, technical writing, or a combination of these functions.
Working knowledge of enterprise IT products, including servers, networking equipment, storage platforms, workstations, software, and related components.
Ability to read and interpret technical specifications, product data sheets, bills of materials, configuration information, and vendor quotations.
Demonstrated ability to produce clear, concise, and technically accurate documentation.
Strong written communication, editing, proofreading, research, and information-organization skills.

Responsibilities

Coordinate the procurement of enterprise IT hardware, software, licenses, warranties, maintenance agreements, and related services.
Review purchase requests for completeness, technical accuracy, funding information, required delivery dates, and applicable approvals.
Translate technical requirements into clear requests for quotation, bills of materials, procurement packages, and product comparison documents.
Read, understand, and comply with current purchasing policies.
Create, review, and revise existing processes to comply with purchasing policies.
Research manufacturers, authorized resellers, distributors, and alternative products to identify suitable purchasing options.
Obtain and evaluate vendor quotations based on price, technical compliance, availability, warranty coverage, lead time, and total cost of ownership.
Prepare purchase orders and maintain supporting documentation throughout the procurement lifecycle.
Work with technical personnel to validate model numbers, configurations, compatibility requirements, licensing terms, and product specifications before purchase.
Communicate with vendors regarding quotations, order status, shipping schedules, backorders, substitutions, returns, and warranty claims.
Monitor open purchases and proactively address delivery delays, product discontinuations, configuration discrepancies, and other fulfillment issues.
Coordinate with receiving, inventory, and asset-management personnel to verify that delivered items match approved orders.
Maintain organized procurement records, including quotations, approvals, purchase orders, invoices, packing slips, warranties, and product documentation.
Support invoice reconciliation by identifying and resolving discrepancies among purchase orders, received goods, and vendor invoices.
Identify opportunities for cost savings, purchasing consolidation, standardization, and improved procurement processes.
Ensure purchasing activities comply with organizational policies, contractual requirements, cybersecurity requirements, and applicable acquisition regulations.