Strategic Grants & Research Programs Manager

City University of New York; New York, Northern (NY, KY); Hybrid; USD 87,000 - 94,000; Full time

Job summary

City University of New York—John Jay College seeks a Research and Sponsored Programs Grants Manager to lead the financial administration of sponsored research. You will manage post-award finances, ensure sponsor and foundation compliance, and deliver budget analyses and training for investigators.

Reporting to the Senior Director of Grants & Contracts, you will oversee forecast modeling, audits, and coordination with multiple offices to support research programs and compliance requirements

Qualifications

• Bachelor's degree and six years' related experience required.
• Familiarity with Grants.gov, Research.gov, ASSIST, JustGrants and other sponsor portals for award administration.
• Familiarity with Electronic Research Administration (eRA) software, such as Cayuse and Workday.
• Expertise with budget preparation, budget management, and budget reporting.
• Knowledge of grant administration principles and Federal Uniform Guidance.
• Ability to analyze data to prepare reports, manuscripts for publication, newsletters, web sites, and other communications.
• Plan, design and coordinate interdisciplinary information and research planning sessions and professional development activities.

Responsibilities

• Serve as the lead research budget specialist for the Office for the Advancement of Research (OAR), overseeing the financial administration of sponsored research activities across John Jay College of Criminal Justice.
• Manage post-award financial activities throughout the grant lifecycle, ensuring compliance with sponsor, Research Foundation, and College requirements.
• Conduct financial analyses of sponsored research accounts, monitor expenditures, and provide recommendations to support effective budget management and compliance.
• Monitor forward funding, cash guarantees, receivables, research cash flow, and working capital; reconcile accounts and resolve financial discrepancies.
• Coordinate indirect cost and release-time recovery distributions, including the analysis, reconciliation, and transfer of recovery funds.
• Develop budget forecasts, revenue and expenditure projections, financial reports, and research administration metrics to support operational and strategic decision-making.
• Develop and deliver training programs for Principal Investigators (PIs) and research staff on grant stewardship, financial management, sponsor requirements, and Research Foundation policies.
• Coordinate audit activities, develop internal audit procedures, support proposal and budget development, and serve as a liaison among PIs, College offices, and the Research Foundation on research administration matters.

Skills

Grants management

Budget analysis

Data analysis

Communication

MS Office

Education

Bachelor's degree

Advanced degree preferred

Tools

Grants.gov

Research.gov

ASSIST

JustGrants

Cayuse

Workday

Job description

City University of New York—John Jay College seeks a Research and Sponsored Programs Grants Manager to lead the financial administration of sponsored research. You will manage post-award finances, ensure sponsor and foundation compliance, and deliver budget analyses and training for investigators.

Reporting to the Senior Director of Grants & Contracts, you will oversee forecast modeling, audits, and coordination with multiple offices to support research programs and compliance requirements