Research and Sponsored Programs Manager

City University of New York; New York, Northern (NY, KY); Hybrid; USD 87,000 - 94,000; Full time

Job summary

City University of New York—John Jay College seeks a Research and Sponsored Programs Grants Manager to lead the financial administration of sponsored research. You will manage post-award finances, ensure sponsor and foundation compliance, and deliver budget analyses and training for investigators.

Reporting to the Senior Director of Grants & Contracts, you will oversee forecast modeling, audits, and coordination with multiple offices to support research programs and compliance requirements

Qualifications

• Bachelor's degree and six years' related experience required.
• Familiarity with Grants.gov, Research.gov, ASSIST, JustGrants and other sponsor portals for award administration.
• Familiarity with Electronic Research Administration (eRA) software, such as Cayuse and Workday.
• Expertise with budget preparation, budget management, and budget reporting.
• Knowledge of grant administration principles and Federal Uniform Guidance.
• Ability to analyze data to prepare reports, manuscripts for publication, newsletters, web sites, and other communications.
• Plan, design and coordinate interdisciplinary information and research planning sessions and professional development activities.

Responsibilities

• Serve as the lead research budget specialist for the Office for the Advancement of Research (OAR), overseeing the financial administration of sponsored research activities across John Jay College of Criminal Justice.
• Manage post-award financial activities throughout the grant lifecycle, ensuring compliance with sponsor, Research Foundation, and College requirements.
• Conduct financial analyses of sponsored research accounts, monitor expenditures, and provide recommendations to support effective budget management and compliance.
• Monitor forward funding, cash guarantees, receivables, research cash flow, and working capital; reconcile accounts and resolve financial discrepancies.
• Coordinate indirect cost and release-time recovery distributions, including the analysis, reconciliation, and transfer of recovery funds.
• Develop budget forecasts, revenue and expenditure projections, financial reports, and research administration metrics to support operational and strategic decision-making.
• Develop and deliver training programs for Principal Investigators (PIs) and research staff on grant stewardship, financial management, sponsor requirements, and Research Foundation policies.
• Coordinate audit activities, develop internal audit procedures, support proposal and budget development, and serve as a liaison among PIs, College offices, and the Research Foundation on research administration matters.

Skills

Grants management

Budget analysis

Data analysis

Communication

MS Office

Education

Bachelor's degree

Advanced degree preferred

Tools

Grants.gov

Research.gov

ASSIST

JustGrants

Cayuse

Workday

Job description

Research and Sponsored Programs Manager

POSITION DETAILS

ABOUT JOHN JAY COLLEGE

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.

A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor's and master's degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

POSITION OVERVIEW

The Office for the Advancement of Research (OAR) oversees all research operations at John Jay College of Criminal Justice (John Jay), a senior liberal arts college within the City University of New York (CUNY). John Jay has developed strong and multifaceted expertise in research in many areas related to its core mission, including: crime control, eyewitness testimony, forensic science, police training, prisoner reentry, the psychology of violent behavior, public health and justice, science education, and many other fields. In addition, as a liberal arts college, we have faculty involved in diverse areas of scholarship including the creative arts, humanities, and other spheres. Research operations have grown significantly and involve faculty, staff, graduate and undergraduate students. The goal of OAR is to support and stimulate faculty and staff to explore research projects, develop collaborations, and pursue external funding and research. The office also oversees research compliance activities, provides training, and supports the professionalization of research operations and events throughout the College.

John Jay’s OAR is seeking a highly-motivated and detail-oriented individual for the full-time position of Research and Sponsored Programs Grants Manager. This individual must be a self-starter and extremely organized. Reporting to the Senior Director of Grants & Contracts, the Grants Manager must be able to multi-task, prioritize deadlines and manage competing demands while bridging the gap between pre- and post-award. In addition to the CUNY Title Overview, responsibilities include, but are not limited to the following:

• Serve as the lead research budget specialist for the Office for the Advancement of Research (OAR), overseeing the financial administration of sponsored research activities across John Jay College of Criminal Justice.

• Manage post-award financial activities throughout the grant lifecycle, ensuring compliance with sponsor, Research Foundation, and College requirements.

• Conduct financial analyses of sponsored research accounts, monitor expenditures, and provide recommendations to support effective budget management and compliance.

• Monitor forward funding, cash guarantees, receivables, research cash flow, and working capital; reconcile accounts and resolve financial discrepancies.

• Coordinate indirect cost and release-time recovery distributions, including the analysis, reconciliation, and transfer of recovery funds.

• Develop budget forecasts, revenue and expenditure projections, financial reports, and research administration metrics to support operational and strategic decision-making.

• Develop and deliver training programs for Principal Investigators (PIs) and research staff on grant stewardship, financial management, sponsor requirements, and Research Foundation policies.

• Coordinate audit activities, develop internal audit procedures, support proposal and budget development, and serve as a liaison among PIs, College offices, and the Research Foundation on research administration matters.

QUALIFICATIONS

REQUIRED QUALIFICATIONS

• Bachelor's degree and six years' related experience required.

• Familiarity with Grants.gov, Research.gov, ASSIST, JustGrants and other sponsor portals for award administration.

• Familiarity with Electronic Research Administration (eRA) software, such as Cayuse and Workday.

• Expertise with budget preparation, budget management, and budget reporting.

• Knowledge of grant administration principles and Federal Uniform Guidance.

• Ability to analyze data to prepare reports, manuscripts for publication, newsletters, web sites, and other communications.

• Plan, design and coordinate interdisciplinary information and research planning sessions and professional development activities.

OTHER QUALIFICATIONS

• Advanced degree in Finance or Business Administration may substitute for two years of related experience.

• Familiarity with Research Foundation of CUNY systems and policies.

• Proficient in MS Office (Word, Excel, Access, Outlook, etc.) and other software programs and web-based systems for supporting office operations.

• Excellent writing skills and attention to detail required. Ability to proofread documents for formatting and other errors.

CUNY TITLE OVERVIEW

Manages College research programs and provides support for related compliance activities.

• Administers various aspects of research programs including submission reviews, compliance education, and project protocols

• Provides administrative support and guidance to researchers and administrators with regards to applicable federal, state, local, University, and College regulations, laws, and policies

• Ensures investigators and key personnel complete required training

• Delivers or oversees educational training on research and related activities such as research subject rules and protocols, research compliance and integrity, etc.

• Monitors research subject care and use to ensure safety measures are met

• Serves as primary contact with other College departments and external organizations on research program needs and activities

• Collects information on, monitors, and reports on the advancement and completion of research projects and compliance

• May administer grant funds, prepare proposals, and research potential funding sources

• May manage program administrative and clerical staff

• Performs related duties as assigned.

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

$86,610 - $94,017 Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

The review of resumes will begin on October 28, 2026

The posting closes on November 6, 2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32354

Location: John Jay College

Job Type: Full-Time