Strategic Global Executive Assistant to Senior Leaders

Frontline Source Group - Nationwide Staffing & Executive Search; Houston (TX); On-site; USD 75,000 - 125,000; Full time

Job summary

Frontline Source Group - Nationwide Staffing & Executive Search in Houston, TX is seeking an experienced Executive Assistant to support senior leadership. The role requires highly organized, discreet professionals who can anticipate needs and act as a trusted business partner.

Responsibilities include managing complex calendars, coordinating domestic and international travel, preparing materials, and handling expense reports.

Qualifications

• 7+ years of Executive Assistant experience supporting executives.
• Strong experience managing complex calendars.
• Demonstrated international travel coordination experience.
• Strong organizational and prioritization skills.
• Highly proactive and able to anticipate executive needs.
• Exceptional discretion and ability to handle confidential information.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Manage complex executive calendars and prioritize competing meetings, commitments and deadlines.
• Coordinate extensive domestic and international travel.
• Build itineraries.
• Coordinate flights, hotels, ground transportation, and travel documentation.
• Manage changing itineraries, travel disruptions and last-minute requests.
• Process executive expense reports and maintain accurate records.
• Prepare presentations, reports, agendas, executive correspondence and meeting materials.
• Coordinate meetings and events.
• Capture meeting notes and track follow-up items.
• Support strategic projects and cross-functional initiatives.
• Assist with executive system approvals, timesheets and other transactional support.
• Identify opportunities to improve processes and reduce unnecessary costs.
• Support logistics associated with reorganizations and office consolidations.
• Manage vendors, office supplies, and inventory processes.
• Take ownership of issues and projects from identification through resolution.
• Handle additional executive and administrative projects as needed.

Skills

Calendar management

Executive support

International travel coordination

Discretion & confidentiality

MS Office proficiency

Proactiveness

Education

Experience with global business environment

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Frontline Source Group - Nationwide Staffing & Executive Search in Houston, TX is seeking an experienced Executive Assistant to support senior leadership. The role requires highly organized, discreet professionals who can anticipate needs and act as a trusted business partner.

Responsibilities include managing complex calendars, coordinating domestic and international travel, preparing materials, and handling expense reports.