Strategic Global Events Lead for Executives & Partners

Plymouth Rock Assurance; Boston (MA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Free onsite gym

Tuition Reimbursement

Health insurance

401(k) matching

Paid family leave

Professional development support

Commuter benefits

Job summary

Plymouth Rock Assurance in Boston seeks an Events Specialist to plan, coordinate, and execute memorable events—from executive meetings to multiday experiences—that strengthen relationships and advance business goals across Marketing, Sales, and Senior Leadership.

This role sits at the intersection of Marketing, Field Operations, and external partners, requiring a detail‑oriented, proactive communicator who travels 10–15% and supports on‑site execution with grace.

Qualifications

• 5-7 years of prior event planning experience, preferably in a corporate or hospitality setting.
• Willingness to travel locally, regionally, and internationally (10-15%).
• Strong organizational and coordination skills with demonstrated ability to support multiple initiatives.
• Experience assisting with vendor communications and budgeting.
• Excellent verbal, written, and in-person communication with senior leadership.
• Able to balance day-to-day execution with support for broader strategic initiatives.
• Bachelor's degree in Event Management or related field.

Responsibilities

• Support and lead a comprehensive event strategy aligned with business priorities and brand positioning.
• Maintain the annual events calendar and contribute to performance/investment reporting for leadership.
• Follow and help refine best practices and standards for event production.
• Lead the design and execution of multiday events centered around incentive travel, corporate meetings, golf/sports outings, and agent engagement experiences.
• Ensure events are innovative, on-brand, and detail-driven.
• Coordinate logistics from sourcing through onsite execution.
• Build and maintain relationships with venues, hospitality partners, production teams, and transportation providers.
• Own vendor communications, contract review, and performance tracking.
• Create event timelines, run-of-show documents, staffing plans, and delivery schedules.
• Manage event budgets across a portfolio of events, flagging cost-efficiency opportunities and communicating recommendations to leadership.
• Support performance analysis, attendee feedback, and ROI reporting.
• Partner with field teams and leadership to align on event goals.
• Collaborate with Marketing Communications on branded materials, promotional items, and attendee communications.
• Support internal and external partners to ensure flawless execution.
• Serve as onsite lead or support lead, managing logistics and resolving issues.
• Travel 10-15% for setup, coordination, and onsite support.

Skills

Event planning

Travel coordination

Budget management

Cross-functional collaboration

Excellent communication

Education

Bachelor's degree in Event Management, Marketing, Communications, Business Administration, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Wordpress

CrowdComms

SmartSheets

Job description

Plymouth Rock Assurance in Boston seeks an Events Specialist to plan, coordinate, and execute memorable events—from executive meetings to multiday experiences—that strengthen relationships and advance business goals across Marketing, Sales, and Senior Leadership.

This role sits at the intersection of Marketing, Field Operations, and external partners, requiring a detail‑oriented, proactive communicator who travels 10–15% and supports on‑site execution with grace.