Strategic Financial & Grants Coordinator

University of California, Riverside; California; On-site; USD 61,000 - 68,000; Full time

Job summary

University of California, Riverside seeks a Financial Coordinator to support CECOP programs including Early Academic Outreach, TRIO, College Corps, and special projects. This role handles budget, payroll, purchasing, travel, and HR-related tasks, ensuring accurate records and strong internal controls.

The position is a one-year funded appointment, focusing on fiscal planning, inventory control, and event support while coordinating with diverse staff, students, and faculty.

Qualifications

• Bachelor's degree in related field required.
• Minimum of 5 years demonstrated related experience or an equivalent combination of education and experience.

Responsibilities

• Provide financial, purchasing, space and admin support for CECOP and programs.
• Coordinate general ledger, accounts payable, payroll, and grant closings.
• Maintain internal controls and prepare budget reports.

Skills

Communications

Confidentiality

MS Office

Budgeting

Forecasting

Attention to detail

Leadership

Fund accounting

Organizational skills

Travel arrangements

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Outlook

ERP systems

Job description

Position Information

Under the direction of the Center for Educational and Community Outreach Program (CECOP) Financial Manager, the CECOP Financial Coordinator will provide primary financial, purchasing, space support, and administrative support to the programs within CECOP, such as the Early Academic Outreach Program, TRIO Programs, College Corps, and special projects on matters of budget, payroll, personnel, purchasing, travel, and event management. The incumbent is responsible for organizing and maintaining records and files as related to financial analyses, purchasing, human resources, and program planning. Participates in long range planning activities, including fiscal planning and inventory control. Transactional responsibility for the fiscal and budgetary processes, including general ledger, accounts payable, personnel and payroll transactions, and fiscal and grant year closing activities. The CECOP Financial Coordinator maintains appropriate internal controls for fiscal and budgetary transactions. Ensures proactive, high quality, flexible, and reliable support in addressing the varied and active programming needs, including support for planning, organizing, and implementation of departmental events while concurrently addressing organizations unit transactional and personnel demands. This position is being recruited as a one-year funded appointment to support departmental operational needs. The full salary range for the Financial Coordinator is $29.35- $42.06 per hour. However, the expected pay scale for this position is $29.35 - $32.91 per hour or up to $32.91 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Position Information

Under the direction of the Center for Educational and Community Outreach Program (CECOP) Financial Manager, the CECOP Financial Coordinator will provide primary financial, purchasing, space support, and administrative support to the programs within CECOP, such as the Early Academic Outreach Program, TRIO Programs, College Corps, and special projects on matters of budget, payroll, personnel, purchasing, travel, and event management. The incumbent is responsible for organizing and maintaining records and files as related to financial analyses, purchasing, human resources, and program planning. Participates in long range planning activities, including fiscal planning and inventory control. Transactional responsibility for the fiscal and budgetary processes, including general ledger, accounts payable, personnel and payroll transactions, and fiscal and grant year closing activities. The CECOP Financial Coordinator maintains appropriate internal controls for fiscal and budgetary transactions. Ensures proactive, high quality, flexible, and reliable support in addressing the varied and active programming needs, including support for planning, organizing, and implementation of departmental events while concurrently addressing organizations unit transactional and personnel demands. This position is being recruited as a one-year funded appointment to support departmental operational needs. The full salary range for the Financial Coordinator is $29.35- $42.06 per hour. However, the expected pay scale for this position is $29.35 - $32.91 per hour or up to $32.91 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Bachelor's degree in a related field.

Requirement

Preferred

Experience Requirements

Experience

Minimum of 5 years demonstrated related experience or an equivalent combination of education and experience.

Requirement

Required

Experience

Demonstrated experience making travel arrangements

Requirement

Minimum Requirements

• Strong written and verbal communication skills to interact effectively with a diverse population of staff, students, and faculty.
• Knowledge of personnel management concepts and ability to maintain confidentiality at all times, and employ tact, and diplomacy.
• Advanced skill and proficiency using Microsoft Word, Excel, Outlook, or other software applications to retrieve data, create spreadsheets, and reports.
• Knowledge of budget planning, preparation, and administration. Present and defend budget concerns persuasively, and prepare detailed budget reports.
• Excellent writing and grammar skills to independently draft correspondence pertaining to the operations, policies, and procedures of various subject matters.
• Ability to analyze situations, solve problems, and recommend actions for the effective management of a large and complex department with demonstrated leadership skills.
• Knowledge of accounting principles and procedures including ability to understand fund accounting.
• Ability to plan, organize and prioritize assignments to meet deadlines and complete tasks in an accurate manner, under pressure of constant interruption.
  
  

Preferred Qualifications

• Knowledge of UC policies and procedures related to finance, purchasing, payroll, personnel, human resources, travel, and entertainment.
• Knowledge of campus locations.
• Knowledge and ability to oversee contracts and grants activity.
• Knowledge of the policies and procedures of outside granting agencies, especially those in the Federal government.
• Demonstrated ability to analyze problems/issues, gather data and information, evaluate and recommend alternative solutions, or effect solutions with a tolerance for ambiguity and change, when necessary.
• Knowledge of payroll and personnel on-line systems.
• Superior communication skills to effectively and professionally communicate using tact and diplomacy with internal and external campus community including international visitors.
  
  

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  
  

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Department Custom Scope

Under the direction of the Center for Educational and Community Outreach Program (CECOP) Financial Manager, the CECOP Financial Coordinator will provide primary financial, purchasing, space support, and administrative support to the programs within CECOP, such as the Early Academic Outreach Program, TRIO Programs, College Corps, and special projects on matters of budget, payroll, personnel, purchasing, travel, and event management. The incumbent is responsible for organizing and maintaining records and files as related to financial analyses, purchasing, human resources, and program planning. Participates in long range planning activities, including fiscal planning and inventory control. Transactional responsibility for the fiscal and budgetary processes, including general ledger, accounts payable, personnel and payroll transactions, and fiscal and grant year closing activities. The CECOP Financial Coordinator maintains appropriate internal controls for fiscal and budgetary transactions. Ensures proactive, high quality, flexible, and reliable support in addressing the varied and active programming needs, including support for planning, organizing, and implementation of departmental events while concurrently addressing organizations unit transactional and personnel demands. This position is being recruited as a one-year funded appointment to support departmental operational needs.