Strategic Field Operations Scheduler

ACS BUILDING SERVICES LLC; Phoenix (AZ); On-site; USD 42,000 - 66,000; Full time

Job summary

ACS Building Services LLC is seeking an Operations Coordinator to support branch operations and field teams in a dynamic local market. You will schedule labor, allocate resources, track projects, and maintain operational records to ensure timely service delivery and client satisfaction.

Reporting to the Director of Operations, you will coordinate scheduling, monitor progress against timelines and budgets, and drive process improvements while upholding safety policies and quality standards across

Qualifications

• Experience coordinating schedules or operations within commercial services, facilities services, construction services, or related industry.
• Proven ability to schedule and coordinate field technicians, labor teams, suppliers, and subcontractors.
• Strong organizational skills with the ability to manage multiple schedules and competing priorities.

Responsibilities

• Create, manage, and update daily and weekly schedules for field technicians, crews, and equipment across active projects and service work.
• Coordinate scheduling and assignment of contracted commercial service projects in partnership with Field Managers and the Director of Operations.
• Serve as the primary point of contact for scheduling changes, conflicts, and last-minute service requests.
• Move and adjust staffing during projects or service work to optimize execution, productivity, and customer satisfaction.
• Maintain accurate records in scheduling software, job cost systems, and internal reporting tools.
• Monitor daily operations and proactively flag scheduling conflicts, staffing gaps, or resource shortages.
• Communicate schedule updates clearly and promptly to Field Teams, Field Managers, and Branch Leadership.
• Support job activations, change orders, and service workflow documentation to ensure operational processes are followed.
• Assist with tracking labor hours, job progress, and service completion against project timelines and budgets.
• Coordinate with suppliers, subcontractors, and internal departments to confirm materials, equipment, and access needed for scheduled work.
• Support onboarding logistics for new field employees, contractors, or subcontractors as needed.
• Ensure all scheduled work complies with company safety policies and OSHA guidelines.
• Prepare routine scheduling and operational reports for the Director of Operations.
• Identify opportunities to improve scheduling processes, tools, and operational workflows.
• Build strong working relationships with customers, field employees, suppliers, and subcontractors.
• Perform general administrative support duties, including data entry, filing, and correspondence, as needed.
• Report directly to the Director of Operations.

Skills

Scheduling

Operations coordination

Communication

Organization

Safety compliance

Tools

Scheduling software

Job cost systems

MS Excel

MS Outlook/Office

Job description

ACS Building Services LLC is seeking an Operations Coordinator to support branch operations and field teams in a dynamic local market. You will schedule labor, allocate resources, track projects, and maintain operational records to ensure timely service delivery and client satisfaction.

Reporting to the Director of Operations, you will coordinate scheduling, monitor progress against timelines and budgets, and drive process improvements while upholding safety policies and quality standards across