Strategic Expense & Purchasing Lead

Myfaithfamily; Baytown (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Faith Family Church is seeking an Expense & Purchasing Coordinator to oversee the church’s expense cycle from initial request through approval, payment, documentation, and submission to accountants. This role ensures expenses are authorized, coded correctly, paid on time, and supported by complete documentation.

The role focuses on central support for purchasing, vendor management, and accounts payable across ministries, coordinating with staff and the church’s accounting team to maintain

Qualifications

• Experience managing purchasing cycles and PO creation.
• Proficiency in accounts payable processing and coding.
• Ability to maintain vendor records and contracts.
• Strong attention to documentation and policy compliance.
• Excellent organization and communication skills.

Responsibilities

• Purchasing and Purchase Orders: review requests, verify budget, create and track POs, coordinate purchases.
• Accounts Payable: receive invoices, verify accuracy, match to POs, enter bills, process payments, monitor due dates.
• Receipts and Staff Expenses: collect receipts, match to cards, review reimbursements and policy compliance.
• Expense Cards and Purchasing Controls: maintain cardholder lists, monitor card use and documentation.
• Vendor Administration: set up vendors, collect W-9s, maintain contact/payment info, support 1099 prep.
• Records and Reporting Support: maintain expense records, produce reports for close and audits.
• Bookkeeping Coordination: submit documents to accountants, resolve discrepancies, assist monthly close.

Skills

Purchasing

Accounts Payable

Vendor management

Bookkeeping

Documentation

Job description

Faith Family Church is seeking an Expense & Purchasing Coordinator to oversee the church’s expense cycle from initial request through approval, payment, documentation, and submission to accountants. This role ensures expenses are authorized, coded correctly, paid on time, and supported by complete documentation.

The role focuses on central support for purchasing, vendor management, and accounts payable across ministries, coordinating with staff and the church’s accounting team to maintain