Strategic Executive Secretary & Leadership Communications

NYC Health + Hospitals; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

NYC Health + Hospitals is seeking a Senior Executive Secretary to support senior leadership with highly confidential, complex administrative duties in a fast-paced health system.

You will manage executive communications, coordinate high-level meetings, prepare minutes, maintain confidential files, and supervise clerical staff as needed; bilingual Spanish proficiency is required to facilitate communications with partners.

Qualifications

• Bi-lingual Spanish proficiency required to facilitate communication.
• Advanced Microsoft 365 suite skills to manage calendars and meetings.
• Advanced Excel capabilities to manage department expense tracking, pivot tables, and budget spreadsheets.
• Exceptional proofreading and copyediting skills for board-ready reports and external communications.

Responsibilities

• Manages executive communications and ensures timely handling of correspondence.
• Plans, coordinates, and oversees high-level meetings, conferences, and events; takes minutes and prepares agendas.
• Screens and prioritizes telephone calls, messages, and incoming materials; routes to appropriate personnel.
• Prepares and edits correspondence; maintains confidential files and security of sensitive information.
• Provides administrative support by relieving the executive of complex duties; applies knowledge of policies and procedures.
• May supervise administrative/clerical personnel in the executive office and plan/work reviews.
• Serves as liaison between senior leadership support staff and external stakeholders, managing sensitive relationships.
• Performs related work as assigned.

Skills

Bi-lingual Spanish proficiency

Editing skills

Copyediting

Education

Associate's degree (Secretarial/Office Administration)

High school diploma or equivalent

Tools

Microsoft 365 Suite

Excel (Advanced)

Job description

NYC Health + Hospitals is seeking a Senior Executive Secretary to support senior leadership with highly confidential, complex administrative duties in a fast-paced health system.

You will manage executive communications, coordinate high-level meetings, prepare minutes, maintain confidential files, and supervise clerical staff as needed; bilingual Spanish proficiency is required to facilitate communications with partners.