Strategic Executive Projects & Board Operations Lead

Our Community's Children; Grand Rapids (MI); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid time off

Paid holidays

Floating holidays

Vacation

Sick leave

Personal time

Bereavement leave

Parental leave

Jury duty leave

401a Retirement Plan

Health Care Savings Plan

Job summary

Grand Rapids Public Library is seeking a full-time Management & Confidential Employee to serve as a critical bridge between executive leadership, the Board, and cross-department programs. The role oversees executive support, project coordination, and compliance while exercising initiative and discretion with independence in standardized areas.

The position reports to the Library Executive Director with support from the Deputy Director, includes governance, policy review, records retention, and

Qualifications

• Bachelor’s degree in Public Administration, Public Affairs, Business Administration, Nonprofit Administration, Project Management, or equivalent.
• 2 years of progressive professional experience in coordinating executive/board operations, building administrative systems, applying project management methodologies, and/or coordinating cross-functional projects.
• Valid driver license and vehicle insurance.

Responsibilities

• Executive Calendar Management: manages complex calendars and scheduling for the Library Executive Director.
• Executive Meeting Administration: coordinates agendas, briefing materials, notes, and action-item tracking for meetings.
• Board Administration & Minutes: coordinates public meeting logistics, board packets, and official minutes.
• Grant Coordination: tracks grant lifecycles, deadlines, and reporting requirements.
• Institutional Master Calendar: maintains central calendar aligning deadlines across departments.

Job description

Grand Rapids Public Library is seeking a full-time Management & Confidential Employee to serve as a critical bridge between executive leadership, the Board, and cross-department programs. The role oversees executive support, project coordination, and compliance while exercising initiative and discretion with independence in standardized areas.

The position reports to the Library Executive Director with support from the Deputy Director, includes governance, policy review, records retention, and