Strategic Executive Operations Lead

Barnard College; New York (NY); On-site; USD 78,000 - 88,000; Full time

Job summary

Barnard College seeks an Executive Operations Manager to provide executive and operational support to the Vice Presidents for Advancement and Finance. The role coordinates calendars, travel, communications, and office operations across the two divisions.

The successful candidate will demonstrate initiative, discretion, and the ability to manage multiple priorities in a demanding, mission-driven environment within New York City.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 5–7 years of progressively responsible executive support or administrative operations experience.
• Proven ability to manage complex calendars and competing priorities.
• Strong written and verbal communication with attention to detail.
• Discretion with confidential information and stakeholder management.
• Proficiency with Google Workspace and Microsoft Office; able to learn institutional systems.
• Experience supporting senior leaders and coordinating multiple departments.
• Experience with Workday and/or Salesforce preferred.

Responsibilities

• Manage executive calendars for two Vice Presidents and coordinate meetings.
• Screen requests and prepare materials for meetings.
• Coordinate travel and prepare expense reports.
• Draft and assemble executive correspondence and presentations.
• Oversee day-to-day operations for Advancement and Finance divisions.
• Support onboarding and maintain organized files and records.
• Support Board meetings and committee activities.
• Enhance administrative processes to improve efficiency.

Skills

Calendar management

Executive support

Administrative operations

Communication skills

Discretion

Relationship management

Google Workspace

Microsoft Office

Project coordination

Education

Bachelor's degree or equivalent

Tools

Workday

Salesforce

Job description

Barnard College seeks an Executive Operations Manager to provide executive and operational support to the Vice Presidents for Advancement and Finance. The role coordinates calendars, travel, communications, and office operations across the two divisions.

The successful candidate will demonstrate initiative, discretion, and the ability to manage multiple priorities in a demanding, mission-driven environment within New York City.