Strategic Executive Liaison & Scheduler

City-and-County-of-SAN-Francisc; San Francisco (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

City and County of San Francisco—OEWD is seeking an Executive Affairs Manager to manage time, priorities, and the operating cadence for the Executive Director. You will coordinate with the COO and senior leaders, prepare meetings, and safeguard sensitive information in a fast-paced city department.

This role emphasizes discretion, organizational excellence, and proactive workflow improvement to advance San Francisco’s economic and workforce priorities.

Qualifications

• Bachelor's degree and three years full-time equivalent experience performing professional-level analytical work.
• Graduate degree may substitute for one year of required experience; substitution details are provided in the posting.

Responsibilities

• Partner directly with the Executive Director and the Chief Operating Officer to manage time, priorities, commitments, and operating cadence with a deep understanding of OEWD goals and context.
• Own and optimize a highly complex calendar, using judgment to prioritize the highest-impact meetings and protect focus time.
• Act as a trusted point of coordination between the Executive Director and internal leaders, helping drive follow-through on decisions, deadlines, and key initiatives.
• Prepare the Executive Director for meetings by gathering context, organizing materials, tracking open questions, and ensuring the right people and information are in the room.
• Manage highly sensitive communications and information with absolute discretion, sound judgment, and professionalism.
• Coordinate internal and external stakeholder engagements, ensuring every interaction is thoughtfully planned and executed.
• Plan and manage complex scheduling, including detailed itineraries, logistics, meeting preparation, and contingency planning.
• Support departmental operating functions by preparing agendas, logistics, materials, notes, and follow-ups.
• Proactively identify friction in the Executive Director’s workflow and improve systems, processes, and communication loops that create better leverage.
• Support executive leadership in organizational strategic planning and partnership engagement by coordinating planning activities, preparing executive briefings and materials, tracking strategic initiatives and partnership opportunities and ensuring timely execution of leadership priorities.
• Represent OEWD and Executive Director with clarity and the highest standards of customer service in interactions across the department and externally.
• Other duties as assigned

Skills

Executive support

Project management

Discretion

Communication skills

Calendar management

Stakeholder engagement

Education

Bachelor's degree

Graduate degree substitution

Job description

City and County of San Francisco—OEWD is seeking an Executive Affairs Manager to manage time, priorities, and the operating cadence for the Executive Director. You will coordinate with the COO and senior leaders, prepare meetings, and safeguard sensitive information in a fast-paced city department.

This role emphasizes discretion, organizational excellence, and proactive workflow improvement to advance San Francisco’s economic and workforce priorities.