Strategic Exec Assistant to CEO/CIO & Retirement Board

City and County of San Francisco; San Francisco (CA); On-site; USD 125,000 - 153,000; Full time

Job summary

City and County of San Francisco seeks an Executive Assistant to the CEO/CIO & Retirement Board Secretary to provide high‑level support and governance coordination for SFERS. The role requires discretion, superb organizational skills, and the ability to manage complex calendars and sensitive matters.

The candidate will coordinate communications, schedules, travel, and board-related activities, while maintaining professional relationships with senior executives, Board members, and external

Qualifications

• Experience providing direct administrative support to a chief executive, agency, or department head.
• Experience supporting a governing board, commission, or similar body, preferably in a public sector environment.
• Exceptional organizational and calendar-management skills with ability to manage complex schedules.
• Excellent written and verbal communication skills for professional correspondence and materials.
• Ability to coordinate formal meetings, including agendas, materials, logistics, and minutes.

Responsibilities

• Coordinate CEO/CIO schedule, meetings, travel, and related activities with discretion.
• Prepare and organize executive materials, briefing documents, and reports for meetings.
• Serve as Board Secretary: minute taking, agendas, and tracking actions.
• Ensure timely distribution of materials; manage sensitive information with confidentiality.

Skills

Executive support

Governing board support

Calendar management

Verbal & written communications

Stakeholder management

Discretion

Education

Bachelor's degree

Job description

City and County of San Francisco seeks an Executive Assistant to the CEO/CIO & Retirement Board Secretary to provide high‑level support and governance coordination for SFERS. The role requires discretion, superb organizational skills, and the ability to manage complex calendars and sensitive matters.

The candidate will coordinate communications, schedules, travel, and board-related activities, while maintaining professional relationships with senior executives, Board members, and external