Executive Affairs Manager - Office of Economic and Workforce Development (1823)

Socket.dev; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

City and County of San Francisco’s Office of Economic and Workforce Development (OEWD) seeks an Executive Affairs Manager to advance priorities and coordinate with senior leaders. This role protects the Executive Director’s time and drives operating cadence in a fast-paced environment.

You will organize calendars, prepare materials, coordinate engagements, and push strategic initiatives with discretion and professional communication. A high level of ownership and reliability is essential.

Qualifications

• Minimum of a bachelor’s degree and three years of professional-level analytical or administrative work.
• Experience handling sensitive information with discretion.
• Exceptional communication and organizational skills.

Responsibilities

• Partner with the Executive Director and Chief Operating Officer to manage priorities and cadence.
• Own and optimize an executive calendar, prioritizing high-impact meetings and focus time.
• Coordinate stakeholder engagements and ensure follow-through on decisions and deadlines.
• Prepare meeting materials, context, and questions for executive discussions.
• Manage highly sensitive communications with sound judgment and professionalism.
• Support planning activities and track strategic initiatives and partnerships.
• Represent the Executive Director with professionalism across the department and externally.
• Perform other duties as assigned.

Skills

Executive support

Schedule management

Cross-functional coordination

Discretion

Communication

Education

Bachelor’s degree + 3 years experience

Job description

Appointment Type: PermanentExempt (PEX) Appointment. This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer.

Reporting to the Executive Director, the Executive Affairs Manager will be a critical position in advancing OEWD’s most important priorities, relationships, decisions, and operating rhythms. The person in this role will help create leverage, clarity, and momentum for the Executive Director while working closely with senior leaders across the department.

The Executive Affairs Manager will be trusted with highly sensitive information, complex priorities, and fast-moving decisions. You’ll need strong judgment, discretion, ownership, and the ability to operate with context rather than waiting for step-by-step direction. The right person is calm under pressure, exceptionally organized, direct in communication, and energized by being close to the work that shapes the future of San Francisco’s economy.

This role requires someone who can anticipate need before they are obvious, protect the Executive Director’s time, improve how information flows, and ensure that important commitments do not get lost in a high-velocity environment. You should be comfortable working with other City Leadership, members of the Board of Supervisors, Business Executives, community partners, and internal teams with professionalism and precision.

Essential Duties:

• Partner directly with the Executive Director and the Chief Operating Officer to manage time, priorities, commitments, and operating cadence with a deep understanding of OEWD goals and context.
• Own and optimize a highly complex calendar, using judgment to prioritize the highest-impact meetings, protect focus time, and ensure the Executive Director is prepared for critical conversations.
• Act as a trusted point of coordination between the Executive Director and internal leaders, helping drive follow-through on decisions, deadlines, and key initiatives.
• Prepare the Executive Director for meetings by gathering context, organizing materials, tracking open questions, and ensuring the right people and information are in the room.
• Manage highly sensitive communications and information with absolute discretion, sound judgment, and professionalism.
• Coordinate internal and external stakeholder engagements, ensuring every interaction is thoughtfully planned and executed.
• Plan and manage complex scheduling, including detailed itineraries, logistics, meeting preparation, and contingency planning.
• Support departmental operating functions by preparing agendas, logistics, materials, notes, and follow-ups.
• Proactively identify friction in the Executive Director’s workflow and improve systems, processes, and communication loops that create better leverage.
• Support executive leadership in organizational strategic planning and partnership engagement by coordinating planning activities, preparing executive briefings and materials, tracking strategic initiatives and partnership opportunities and ensuring timely execution of leadership priorities.
• Represent OEWD and Executive Director with clarity and the highest standards of customer service in interactions across the department and externally.
• Other duties as assigned

Desirable Qualifications

• 5+ years of experience supporting an executive or a strategic campaign in a fast-paced, high-standards environment.
• Experience in project management and the ability to coordinate initiatives, track deliverables, and support successful execution of organizational priorities.
• Exceptional judgment and discretion, especially when handling confidential, sensitive, or strategically important information.
• Strong business instincts and the ability to understand priorities, tradeoffs, and urgency without needing every detail explained.
• Excellent written and verbal communication skills, with the ability to be clear, concise, professional, and direct.
• High ownership and follow-through. You notice what needs to happen, take responsibility for it, and drive it to completion.
• Outstanding calendar, travel, and logistics management skills, including experience supporting executives with highly dynamic schedules.
• Ability to operate calmly in ambiguity and make good decisions when priorities shift quickly.
• Strong relationship skills and executive presence, with the ability to work effectively across senior leaders, board members, investors, partners, and employees at every level.
• Impeccable attention to detail and a strong instinct for preparation, quality, and reliability.
• A service-oriented mindset paired with backbone. You are helpful, thoughtful, and proactive, while also comfortable pushing back and protecting priorities when needed.
• Energy, resilience, and enthusiasm for working in a mission-driven department where the pace is fast and the work matters.

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e. special conditions)may apply to a particular position and will be stated on the job ad.

Possession of a baccalaureate degree from an accredited college or university and three(3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Applicants must meet the Minimum Qualification requirements by the final filing date unless otherwise noted.

VERIFICATION OF EXPERIENCE AND/OR EDUCATION:Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found athttp://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Additional Information Regarding Employment with the City and County of San Francisco:

Filing Deadline:Please apply by Tuesday, September 29, 2026 - 11:59 PM

If you have any questions regarding this job, please contactAnabel Simonelli-Kupelian, Chief People Officer, at [e-mail]

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

We Value Equal Employment Opportunity!

The City and County of San Francisco encourages women, minorities, and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military, and veteran status, or other protected category under the law.

About OEWD

The Office of Economic and Workforce Development aims to build a thriving and resilient economy that benefits all San Franciscans, by driving impact across the city, delivering real outcomes for job seekers and businesses.