Strategic Executive Coordinator for Chief Nursing Executive

St. Jude Children's Research Hospital; Memphis (TN); On-site; USD 44,000 - 76,000; Full time

Job summary

St. Jude Children's Research Hospital in Memphis, TN is seeking an Executive Coordinator for the Chief Nursing Executive.

This role provides premier administrative support to the department leadership, manages calendars, coordinates budgets and events, and supports recruitment and project initiatives. The position requires 8+ years of administrative experience, a high school diploma or GED (Bachelor’s degree preferred), and strong MS Office skills.

Qualifications

• High school diploma or GED required; Bachelor's degree preferred.
• 8+ years in administration or related area.
• Experience supporting executive leadership preferred.
• Substantial experience planning and coordinating events including vendor management.
• Substantial experience managing communications with stakeholders including senior leaders.
• Substantial experience in document management, reporting and analysis.
• Proficiency with Microsoft Office and related office technologies.

Responsibilities

• Act as the primary administrative contact for the department, handling meeting scheduling, event management, logistics, vendor coordination, and financial system matters.
• Prepare ad hoc and recurring reports; analyze trends and communicate insights independently.
• Support planning and coordination of department-wide events and meetings.
• Monitor and manage the department budget with departmental managers.
• Lead small projects or provide significant support to larger projects.
• Support the CEO, EVP or SVP calendars, travel, CVs and bio sketches, events, and special projects.
• Oversee recruitment coordination for departmental visitors or new recruits, including senior staff itineraries.
• Contribute to creation of documents (presentations, manuscripts, grant writing) with guidance and independence.
• Assist with compliance issues and mentor junior admin staff.
• Maintain regular, predictable attendance.

Skills

Executive support

Budget coordination

Calendar management

Event planning

Communication with executives

Vendor management

Document management

MS Office

Education

High school diploma/GED

Bachelor's degree preferred

Tools

Microsoft Office (Word/Excel/PowerPoint)

Office equipment/tools

Job description

St. Jude Children's Research Hospital in Memphis, TN is seeking an Executive Coordinator for the Chief Nursing Executive.

This role provides premier administrative support to the department leadership, manages calendars, coordinates budgets and events, and supports recruitment and project initiatives. The position requires 8+ years of administrative experience, a high school diploma or GED (Bachelor’s degree preferred), and strong MS Office skills.