Administrative Coordinator Center of Excellence for Structural Biology

St. Jude Children's Research Hospital, Inc.; Memphis (TN); On-site; USD 36,000 - 63,000; Full time

Job summary

St. Jude Children's Research Hospital, Inc. seeks an experienced Administrative Specialist to support faculty, scientists, and leadership in a highly collaborative scientific environment. The role coordinates complex activities, onboarding visits, and cross-center collaborations while maintaining discretion.

The position emphasizes calendar and travel management, purchasing, vendor setup, and reporting, with strong organizational and Microsoft Office skills required.

Qualifications

• High school diploma/GED required.
• Bachelor's degree preferred.
• 6+ years experience in administration or related area.
• Experience in event coordination and vendor management.
• Experience in managing communication with variety of stakeholders with tact and sensitivity.
• Experience managing documentation, generating reports and doing simple analysis.
• Substantial experience working with office technologies including Microsoft Office (Word, Excel, PowerPoint, etc.).

Responsibilities

• Provide high-level administrative support to Center faculty, scientific staff, and leadership.
• Manage complex calendars, travel arrangements, meetings, and visitor logistics.
• Coordinate recruitment visits, onboarding activities, and collaborations with institutional partners.
• Serve as a liaison with departments such as HR, IS, Facilities, Finance, and other St. Jude teams.
• Process purchasing requests, expense reports, invoices, vendor additions, and related transactions.
• Support Center events, symposium planning, and Director-led meetings.
• Maintain tracking systems for projects, approvals, deadlines, and operational activities.
• Prepare reports, presentations, and administrative documents.
• Handle confidential information with professionalism and discretion.
• Help develop and maintain Center SOPs, policies, and administrative processes.

Skills

Organizational skills

Project coordination

Attention to detail

Diplomacy

Communication skills

Multitasking

Vendor management

Stakeholder management

Education

High school diploma/GED

Bachelor's degree preferred

Tools

Microsoft Office

Job description

The Center of Excellence for Structural Cell Biology at St. Jude Children's Research Hospital is seeking an experienced Administrative Specialist to support faculty, scientists, and leadership within a highly collaborative and innovative scientific environment. This individual will serve as a key administrative partner, helping coordinate complex activities, support recruitment and onboarding efforts, manage logistics for visitors and events, and facilitate collaboration across St. Jude. Learn more about the Center through the Center of Excellence for Structural Cell Biology website and this recent St. Jude Progress article.

Key Responsibilities

• Provide high-level administrative support to Center faculty, scientific staff, and leadership.
• Manage complex calendars, travel arrangements, meetings, and visitor logistics.
• Coordinate recruitment visits, onboarding activities, and collaborations with institutional partners.
• Serve as a liaison with departments such as HR, IS, Facilities, Finance, and other St. Jude teams.
• Process purchasing requests, expense reports, invoices, vendor additions, and related transactions.
• Support Center events, symposium planning, and Director-led meetings.
• Maintain tracking systems for projects, approvals, deadlines, and operational activities.
• Prepare reports, presentations, and administrative documents.
• Handle confidential information with professionalism and discretion.
• Help develop and maintain Center SOPs, policies, and administrative processes.

Preferred Skills

• Exceptional organizational and project coordination skills.
• Strong attention to detail and follow-through.
• Excellent diplomacy, relationship-building, and customer-service skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Experience working with senior leaders, visitors, and diverse stakeholders.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications.

Minimum Education and/or Training

• High school diploma/GED required.
• Bachelor's degree preferred.

Minimum Experience

• Minimum Requirement: 6+ years experience in administration or related area.
• Experience Exception: Bachelor's degree and 2+ years experience in administration or related area.
• Experience in event coordination and vendor management.
• Experience in managing communication with variety of stakeholders with tact and sensitivity.
• Experience managing documentation, generating reports and doing simple analysis.
• Substantial experience working with office technologies including Microsoft Office (Word, Excel, PowerPoint, etc.).

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $26.00 - $45.50 per hour for the role of Administrative Coordinator Center of Excellence for Structural Biology.

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