Administrative Coordinator for Scientific Center Operations

St. Jude Children's Research Hospital, Inc.; Memphis (TN); On-site; USD 36,000 - 63,000; Full time

Job summary

St. Jude Children's Research Hospital, Inc. seeks an experienced Administrative Specialist to support faculty, scientists, and leadership in a highly collaborative scientific environment. The role coordinates complex activities, onboarding visits, and cross-center collaborations while maintaining discretion.

The position emphasizes calendar and travel management, purchasing, vendor setup, and reporting, with strong organizational and Microsoft Office skills required.

Qualifications

• High school diploma/GED required.
• Bachelor's degree preferred.
• 6+ years experience in administration or related area.
• Experience in event coordination and vendor management.
• Experience in managing communication with variety of stakeholders with tact and sensitivity.
• Experience managing documentation, generating reports and doing simple analysis.
• Substantial experience working with office technologies including Microsoft Office (Word, Excel, PowerPoint, etc.).

Responsibilities

• Provide high-level administrative support to Center faculty, scientific staff, and leadership.
• Manage complex calendars, travel arrangements, meetings, and visitor logistics.
• Coordinate recruitment visits, onboarding activities, and collaborations with institutional partners.
• Serve as a liaison with departments such as HR, IS, Facilities, Finance, and other St. Jude teams.
• Process purchasing requests, expense reports, invoices, vendor additions, and related transactions.
• Support Center events, symposium planning, and Director-led meetings.
• Maintain tracking systems for projects, approvals, deadlines, and operational activities.
• Prepare reports, presentations, and administrative documents.
• Handle confidential information with professionalism and discretion.
• Help develop and maintain Center SOPs, policies, and administrative processes.

Skills

Organizational skills

Project coordination

Attention to detail

Diplomacy

Communication skills

Multitasking

Vendor management

Stakeholder management

Education

High school diploma/GED

Bachelor's degree preferred

Tools

Microsoft Office

Job description

St. Jude Children's Research Hospital, Inc. seeks an experienced Administrative Specialist to support faculty, scientists, and leadership in a highly collaborative scientific environment. The role coordinates complex activities, onboarding visits, and cross-center collaborations while maintaining discretion.

The position emphasizes calendar and travel management, purchasing, vendor setup, and reporting, with strong organizational and Microsoft Office skills required.