Strategic Executive Assistant to VP & Strategy Team

HOLLINGSWORTH & VOSE COMPANY; East Walpole (MA); On-site; USD 72,000 - 88,000; Full time

Job summary

Hollingsworth & Vose seeks an experienced administrative professional to support senior commercial and strategy staff. You will schedule meetings, organize travel, prepare presentations, and manage complex information flows, enabling executives to focus on strategic priorities.

The role requires 5–8 years in a corporate setting, strong MS Office skills, and experience with ERP systems like Oracle and Salesforce. A proactive, detail-oriented approach is essential for success in this environment.

Qualifications

• Associate degree or equivalent work experience.
• 5-8 years in a corporate environment supporting executives.
• Advanced knowledge of Microsoft Office products.
• Familiar with Oracle Enterprise Application.
• Experience with Salesforce preferred.
• Ability to organize workload and perform tasks with minimal supervision.
• Strong attention to detail and follow up.
• Able to manage multiple projects simultaneously and handle competing priorities.
• Excellent interpersonal skills to handle sensitive situations across all levels.

Responsibilities

• Schedules and organizes activities for VP/GM and commercial team.
• Prepares information for discussions with shareholders, board members, executives.
• Prepares presentations, reports, and correspondence from broad themes.
• Organizes large volumes of information, mail, inquiries, and calls.
• Resolves routine inquiries and escalates as needed.
• Processes expense reports and payments.
• Coordinates travel authorizations and international visas.

Skills

Executive support

Organizational skills

Discretion & confidentiality

Interpersonal skills

Education

Associate degree

Tools

Microsoft Office

Oracle Enterprise

Salesforce

Job description

Hollingsworth & Vose seeks an experienced administrative professional to support senior commercial and strategy staff. You will schedule meetings, organize travel, prepare presentations, and manage complex information flows, enabling executives to focus on strategic priorities.

The role requires 5–8 years in a corporate setting, strong MS Office skills, and experience with ERP systems like Oracle and Salesforce. A proactive, detail-oriented approach is essential for success in this environment.