Strategic Executive Assistant to the Provost

Xavier; Cincinnati, Northern (OH, KY); Hybrid; USD 60,000 - 78,000; Full time

Job summary

Xavier University in Cincinnati seeks an Executive Assistant to provide confidential administrative support to the Provost and Chief Academic Officer (CAO) and the Office of the Provost. The role manages extensive calendars, coordinates meetings, and facilitates communication with university leaders and external partners.

The ideal candidate will demonstrate discretion, organization, and the ability to handle multiple priorities in a fast-paced university environment.

Qualifications

• Associate’s degree required.
• Three to five years of related administrative experience.
• Experience supporting an executive senior leader, or comparable position.

Responsibilities

• Manage and coordinate the Provost and CAO's extensive calendar and meetings.
• Prepare memos, correspondence, and other materials for review and signature.
• Coordinate travel arrangements for the Provost and CAO.
• Provide administrative support for the Board of Trustees' Academic Affairs Committee.
• Serve as the welcoming first point of contact for visitors to the Office of the Provost.

Skills

Calendar management

Travel coordination

Meeting coordination

Communications

Administrative support

Education

Associate’s degree

Tools

Workday

Job description

Xavier University in Cincinnati seeks an Executive Assistant to provide confidential administrative support to the Provost and Chief Academic Officer (CAO) and the Office of the Provost. The role manages extensive calendars, coordinates meetings, and facilitates communication with university leaders and external partners.

The ideal candidate will demonstrate discretion, organization, and the ability to handle multiple priorities in a fast-paced university environment.