Strategic Executive Assistant to the Mayor

Jonesboro; Jonesboro (AR); On-site; USD 34,000 - 36,000; Full time

Job summary

City of Jonesboro seeks an Executive Assistant to the Mayor to act as a communications conduit between the Mayor, City employees, and external stakeholders. The role provides administrative and technical support to ensure timely and accurate communications management.

Responsibilities include managing high-priority projects, coordinating travel for executives, preparing documents, and maintaining the Mayor's schedule.

Qualifications

• 5 years of increasingly responsible secretarial and administrative support work for management.
• Associate’s degree or equivalent; Bachelor's degree preferred.
• Experience working for a Chief Executive Officer or top manager preferred.
• 18 years of age or older.

Responsibilities

• Assess incoming communications to the Mayor and determine priority attention.
• Facilitate timely responses and ensure satisfactory closure with stakeholders.
• Manage high-priority projects in the Mayor's Office with department directors.
• Prioritize and route communications from department heads through the Mayor.
• Coordinate travel arrangements and conference registrations for executives.
• Prepare and process forms, requisitions, and budget documents as needed.
• Design presentations and assemble background materials for meetings.
• Maintain appointment schedules and calendars for the Mayor.

Skills

Secretarial experience

Administrative support

Microsoft Excel

Typing 60 wpm

Communication skills

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

City of Jonesboro seeks an Executive Assistant to the Mayor to act as a communications conduit between the Mayor, City employees, and external stakeholders. The role provides administrative and technical support to ensure timely and accurate communications management.

Responsibilities include managing high-priority projects, coordinating travel for executives, preparing documents, and maintaining the Mayor's schedule.