Strategic Executive Assistant to the COO

SmartRecruiters, Inc.; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

HSA plan options

Vision insurance

Disability insurance

Paid holidays

Paid time off

Company-matched 401(k)

Professional growth opportunities

Job summary

Bish Enterprises, a family-owned agricultural innovation, engineering, and manufacturing company based in Giltner, Nebraska, seeks an Executive Assistant to support the COO. This role goes beyond traditional admin work, coordinating priorities, information, and follow-ups across the company.

You will manage calendars, travel, communications, and cross-department projects with professionalism, discretion, and independence in a fast-paced, on-site setting.

Qualifications

• At least 2 years of experience as an Executive Assistant, Administrative Assistant, Office Administrator, or in a closely related support role.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal English communication skills.
• Demonstrated reliability and follow-through.
• Ability to manage multiple responsibilities, deadlines, and changing priorities.
• Ability to work independently and take ownership of responsibilities.
• Strong judgment and discretion when handling sensitive or confidential information.
• Professional communication skills when interacting with executives, employees, customers, vendors, and external partners.
• Legally authorized to work in the United States.
• Able to work on-site at our Giltner, Nebraska location.

Responsibilities

• Manage and maintain the COO's calendar, appointments, meetings, and scheduling priorities.
• Coordinate and confirm phone calls, Teams/Zoom meetings, appointments, and other commitments.
• Identify scheduling conflicts and help prioritize the COO's time.
• Make sure the COO has the documents, notes, links, background information, and other materials needed before meetings.
• Coordinate travel, accommodations, itineraries, events, and related logistics.
• Help keep the COO prepared for upcoming meetings, deadlines, commitments, and responsibilities.
• Help organize and maintain the COO's email inbox and communications.
• Track requests, commitments, deadlines, and follow-up items.
• Draft, format, proofread, and review emails, correspondence, reports, presentations, quotes, and other materials.
• Communicate professionally with employees, customers, vendors, industry partners, nonprofit organizations, and other external contacts.
• Make sure promised information and follow-ups are completed.
• Screen and appropriately direct incoming communications.
• Maintain professional relationship continuity on behalf of the COO.
• Follow up with team members across administration, sales, marketing, production, engineering, and other departments.
• Track project deliverables, deadlines, open questions, responsibilities, and next steps.
• Follow through on outstanding items until they are resolved.
• Help maintain accountability across projects and departments.
• Take clear meeting notes and turn discussions into organized action items.
• Keep project information, notes, and supporting documents organized.
• Update customer records, notes, CRM information, and project information when requested.
• Prepare presentations, reports, correspondence, meeting materials, and other documents.
• Organize and maintain electronic files and records.
• Conduct basic research and organize information for executive review.
• Assist with internal and external meetings, events, conferences, and speaking engagements.
• Provide administrative support for industry associations, nonprofit initiatives, and other organizational activities.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with changing business and executive priorities as needed.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Discretion

Independence

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Bish Enterprises, a family-owned agricultural innovation, engineering, and manufacturing company based in Giltner, Nebraska, seeks an Executive Assistant to support the COO. This role goes beyond traditional admin work, coordinating priorities, information, and follow-ups across the company.

You will manage calendars, travel, communications, and cross-department projects with professionalism, discretion, and independence in a fast-paced, on-site setting.