Strategic Executive Assistant to the Chief of Staff

Covenant House Texas; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Covenant House Texas is seeking an Executive Assistant to provide high-level administrative, governance, reporting, and project coordination support to the Chief of Staff and designated leadership functions. You will help ensure board and leadership activities, meeting processes, records, and reporting are organized, timely, accurate, and professionally executed.

Reporting to the Chief of Staff, you will support executive priorities, board and committee administration, DLT activities,

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of five years of experience in executive, administrative, project coordination, governance, or leadership support.
• Strong organizational, written communication, meeting coordination, documentation, and follow-through skills.
• Ability to manage multiple priorities, meet deadlines, exercise sound judgment, and maintain confidentiality.
• Proficiency with Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Executive and Administrative Support: Provide administrative support to the Chief of Staff and designated departments, including scheduling, meeting preparation, correspondence, travel and expense coordination, purchasing, invoice processing, mail and delivery coordination, vendor coordination, and records maintenance.
• Board and Committee Administration: Coordinate board and committee logistics, prepare and maintain agendas, packets, minutes, presentations, rosters, resolutions, attendance records, annual disclosures, training records, compliance documentation, and governance files.
• DLT and Leadership Support: Support DLT meetings, leadership retreats, town halls, staff meetings, and planning sessions by coordinating logistics, materials, notes, action items, follow-up assignments, technology, catering, and meeting communications.
• Organizational Reporting and Records: Coordinate recurring reporting processes, collect and review departmental submissions, compile reports and dashboards, monitor deadlines, archive materials, and maintain accurate organizational records, trackers, and files.
• Project and Process Coordination: Track project milestones, deliverables, and follow-up items; gather information across departments; support special projects, organizational initiatives, external profiles, transparency platforms, and process improvements that strengthen communication, accountability, and efficiency.

Skills

Organizational skills

Written communication

Meeting coordination

Documentation

Follow-through

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Covenant House Texas is seeking an Executive Assistant to provide high-level administrative, governance, reporting, and project coordination support to the Chief of Staff and designated leadership functions. You will help ensure board and leadership activities, meeting processes, records, and reporting are organized, timely, accurate, and professionally executed.

Reporting to the Chief of Staff, you will support executive priorities, board and committee administration, DLT activities,