Strategic Executive Assistant to the CEO

FHLB Des Moines; Des Moines (IA); Hybrid; USD 73,000 - 86,000; Full time

Benefits offered by this job

Hybrid work schedule

401(k) matching

Paid holidays

5 weeks PTO

Job summary

FHLB Des Moines is seeking an experienced executive administrative professional to provide direct support to an executive team. The role involves managing schedules, organizing meetings, preparing confidential documents, and coordinating with internal staff and external contacts.

You will handle calendar management, meeting materials, and data analysis for reports and budgets. Strong communication and multitasking are essential to succeed in this hybrid work environment.

Qualifications

• Two-year Associates degree or equivalent experience.
• Five years of executive level administrative experience; financial services background helpful.
• Strong proficiency in Adobe Professional, Nuance, Microsoft Word, Excel, PowerPoint and SharePoint.
• Workday experience is a plus.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive and confidential matters appropriately; effectively multi-task and prioritize activities.

Responsibilities

• Provides direct administrative support to an Executive or Executive Team member.
• Manages the executive’s schedule.
• Prepares correspondence and reports of a highly technical and/or confidential nature.
• Manages and organizes agendas, meetings and calendars for executive level employees and division/departmental leaders.
• Prepares meeting materials for committees; gathers and disseminates materials and uploads documents as needed.
• Assists with gathering data for special reports and monitoring divisional budgets and expenses.

Skills

Interpersonal skills

Communication skills

Multitasking

Prioritization

Education

Associate degree

Tools

Adobe Professional

Nuance

Microsoft Word

Excel

PowerPoint

SharePoint

Workday

Job description

FHLB Des Moines is seeking an experienced executive administrative professional to provide direct support to an executive team. The role involves managing schedules, organizing meetings, preparing confidential documents, and coordinating with internal staff and external contacts.

You will handle calendar management, meeting materials, and data analysis for reports and budgets. Strong communication and multitasking are essential to succeed in this hybrid work environment.