Strategic Executive Assistant to the Board

Mackenzie Inc.; Portland (OR); Hybrid; USD 68,000 - 78,000; Full time

Benefits offered by this job

Cigna Traditional PPO

Cigna High Deductible Health Plan

Flexible Spending Account – Health

Flexible Spending Account – Dependent 

Paid Time Off

Two Floater Holidays

18 days PTO per year

Paid Volunteer Time

Paid Winter Break Closure

Transportation Benefits Options

Company-Funded Profit-Sharing Plan/401

Bonus Programs: Bonuses

Disability and Life Insurance

Mutual of Omaha Supplemental Insurance

Job summary

Mackenzie Inc. is seeking an Executive Assistant to support the Board of Directors and the executive leadership team in a hybrid Portland, OR environment.

The role combines high-level administrative duties with strategic coordination to drive organizational priorities. The ideal candidate will be exceptionally organized, proactive, and discreet, with strong relationship management skills and the ability to operate in a fast-paced setting.

Qualifications

• Bachelor's degree or equivalent education/experience.
• 3–6 years of executive support, preferably for C-suite or Board.
• Experience handling confidential information with discretion.
• Advanced MS 365 proficiency (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Excellent written and verbal communication; strong organizational skills.

Responsibilities

• Provide comprehensive administrative support to the Board and executive team.
• Manage complex calendars across multiple stakeholders and time zones.
• Prepare and manage executive correspondence, presentations, reports, agendas, and briefing materials.
• Coordinate executive travel arrangements and expense reporting.
• Screen and prioritize communications; ensure timely follow-through.
• Anticipate needs and resolve scheduling, logistics, and admin challenges.

Skills

Executive support

Calendar management

Relationship management

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft 365 Suite

SharePoint

Teams

Outlook

Job description

Mackenzie Inc. is seeking an Executive Assistant to support the Board of Directors and the executive leadership team in a hybrid Portland, OR environment.

The role combines high-level administrative duties with strategic coordination to drive organizational priorities. The ideal candidate will be exceptionally organized, proactive, and discreet, with strong relationship management skills and the ability to operate in a fast-paced setting.