Strategic Executive Assistant to Refinery Leadership

PBF Energy; Oregon (OH); On-site; USD 55,000 - 90,000; Full time

Job summary

PBF Energy is seeking an Executive Assistant to provide high-level administrative support to the Refinery Manager and leadership team. You will manage calendars, coordinate meetings and events, prepare communications and reports, and handle confidential information with discretion.

You will interact with employees, contractors, union representatives, corporate personnel, and external stakeholders while supporting site leadership initiatives and continuous improvement efforts.

Qualifications

• Associate degree preferred; equivalent combination of education and relevant experience may be considered.
• Minimum of 5 years of executive administrative support experience, preferably supporting senior leadership.
• Experience in refining, industrial operations, energy, petrochemical, or related industry preferred.
• Experience with SAP preferred.

Responsibilities

• Manage complex calendars, schedules, and meeting requests for the Refinery Manager and designated leadership staff.
• Coordinate leadership meetings, employee forums, town halls, and special events.
• Prepare meeting agendas, presentations, reports, and supporting documentation.
• Record meeting notes and distribute action items as requested.
• Screen, prioritize, and respond to correspondence and inquiries on behalf of leadership.
• Coordinate business travel arrangements, accommodations, and expense reporting.

Skills

Executive support

Calendar management

Communication

Time management

Discretion & confidentiality

Education

Associate degree in Business Administration or related

Tools

SAP

Microsoft Office Suite

Teams

Job description

PBF Energy is seeking an Executive Assistant to provide high-level administrative support to the Refinery Manager and leadership team. You will manage calendars, coordinate meetings and events, prepare communications and reports, and handle confidential information with discretion.

You will interact with employees, contractors, union representatives, corporate personnel, and external stakeholders while supporting site leadership initiatives and continuous improvement efforts.