Senior Executive Assistant to Refinery Leadership

PBF Energy; Ohio; On-site; USD 65,000 - 90,000; Full time

Job summary

PBF Energy is seeking an Executive Assistant to provide high-level administrative support to the Refinery Manager and leadership team. You will manage calendars, coordinate meetings, prepare communications, and handle confidential information with discretion.

The role requires professionalism, strong organization, and the ability to interact with employees, contractors, and external stakeholders. Occasional travel and refinery environment experience preferred.

Qualifications

• Associate degree in Business Administration, Office Management, Communications, or related field preferred.
• Equivalent combination of education and relevant experience may be considered.
• Minimum of 5 years of executive administrative support experience, preferably supporting senior leadership.
• Experience in refining, industrial operations, energy, petrochemical, or a related industry preferred.
• Experience managing multiple priorities in a fast-paced environment.
• Prior experience with SAP preferred.

Responsibilities

• Manage complex calendars, schedules, and meeting requests for the Refinery Manager and designated leadership staff.
• Coordinate leadership meetings, employee forums, town halls, and special events.
• Prepare meeting agendas, presentations, reports, and supporting documentation.
• Record meeting notes and distribute action items as requested.
• Screen, prioritize, and respond to correspondence and inquiries on behalf of leadership.
• Coordinate business travel arrangements, accommodations, and expense reporting.
• Draft, proofread, and distribute executive communications, announcements, presentations, and correspondence.
• Serve as a point of contact between leadership and employees, contractors, corporate personnel, government agencies, and external business partners.
• Coordinate site visits, leadership meetings, audits, and external stakeholder engagements.
• Facilitate communication and follow-up on key business initiatives and action items.

Skills

Calendar management

Executive support

Discretion and confidentiality

Communication

Education

Assoc degree in Business Admin

Tools

SAP

Microsoft Office

Job description

PBF Energy is seeking an Executive Assistant to provide high-level administrative support to the Refinery Manager and leadership team. You will manage calendars, coordinate meetings, prepare communications, and handle confidential information with discretion.

The role requires professionalism, strong organization, and the ability to interact with employees, contractors, and external stakeholders. Occasional travel and refinery environment experience preferred.