Executive Assistant to Refinery Leadership

pbfenergy; Oregon (OH); Presencial; USD 52 000 - 78 000; Tempo integral

Resumo da oferta

PBF Energy is seeking an Executive Assistant to provide high-level administrative and organizational support to the Refinery Manager and leadership team. The role requires discretion, professionalism, and strong communication to manage confidential information and coordinate leadership initiatives.

The position involves complex calendar management, meeting coordination, travel planning, and preparation of reports.

Qualificações

• Minimum of 5 years of executive administrative support experience, preferably supporting senior leadership.
• Experience in refining, industrial operations, energy, petrochemical, or a related industry preferred.
• Experience managing multiple priorities in a fast-paced environment.
• Prior experience with SAP preferred

Responsabilidades

• Manage complex calendars, schedules, and meeting requests for the Refinery Manager and designated leadership staff.
• Coordinate leadership meetings, employee forums, town halls, and special events.
• Prepare meeting agendas, presentations, reports, and supporting documentation.
• Record meeting notes and distribute action items as requested.
• Screen, prioritize, and respond to correspondence and inquiries on behalf of leadership.
• Coordinate business travel arrangements, accommodations, and expense reporting.
• Draft, proofread, and distribute executive communications, announcements, presentations, and correspondence.
• Serve as a point of contact between leadership and employees, contractors, corporate personnel, government agencies, and external business partners.
• Coordinate site visits, leadership meetings, audits, and external stakeholder engagements.
• Facilitate communication and follow-up on key business initiatives and action items.
• Handle sensitive personnel, labor relations, operational, financial, and business information with confidentiality.
• Maintain executive files, records, and documentation in accordance with policies and retention requirements.
• Provide SAP support including budget tracking, purchasing requests, invoices, and administrative processes.
• Coordinate logistics for training programs, leadership development activities, and employee recognition events.
• Provide administrative support for community relations activities, events, and communications.
• Manage conference room scheduling and meeting logistics.
• Coordinate catering, supplies, and administrative resources for leadership activities.
• Support onboarding activities for salaried employees and leaders.
• Maintain department files, organizational charts, and contact directories.

Conhecimentos

Organizational skills

Time management

Communication skills

Interpersonal skills

Discretion

Problem solving

Formação académica

Associate degree in Business Administration

Equivalent combination of education and experience

Ferramentas

Microsoft Office

Descrição da oferta de emprego

PBF Energy is seeking an Executive Assistant to provide high-level administrative and organizational support to the Refinery Manager and leadership team. The role requires discretion, professionalism, and strong communication to manage confidential information and coordinate leadership initiatives.

The position involves complex calendar management, meeting coordination, travel planning, and preparation of reports.