Strategic Executive Assistant to Procurement & Logistics

Moss & Associates (Construction); Cypress (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Moss is seeking an Executive Assistant to the Senior Director, Procurement & Logistics in Fort Lauderdale, FL. You will provide high-level administrative support, manage communications, travel, expense reporting, and coordination of department events.

You will maintain confidentiality, coordinate with multiple teams, and ensure efficient operations to support executives and their direct reports in a fast-paced construction environment.

Qualifications

• Minimum of three years’ experience supporting an Executive

Responsibilities

• Screen and respond to incoming telephone calls promptly and professionally
• Greet team members and visitors warmly, both in person and over the phone
• Develop a strong understanding of the Global Supply Chain organization and its priorities
• Manage executives’ correspondence and communications, prepare briefing materials and documents
• Coordinate travel and accommodations for the Executive and direct reports
• Manage the Executive’s calendar and time to maximize effectiveness
• Prepare and reconcile expense reports and invoices for the Executive and direct reports
• Plan and coordinate events of varying sizes including logistics, catering, and RSVPs
• Cultivate and maintain relationships with vendors to ensure favorable terms and quality service
• Facilitate cross-departmental communication and promote teamwork
• Operate independently and as part of a team
• Assist with involvement in external committees and organizations
• Assist with planning presentations and developing slides
• Support participation at conferences and industry events
• Perform other duties as assigned

Skills

PowerPoint

Microsoft Office

MS Excel

Communication

Education

Bachelor’s degree preferred

Tools

Teams

Zoom

Job description

Moss is seeking an Executive Assistant to the Senior Director, Procurement & Logistics in Fort Lauderdale, FL. You will provide high-level administrative support, manage communications, travel, expense reporting, and coordination of department events.

You will maintain confidentiality, coordinate with multiple teams, and ensure efficient operations to support executives and their direct reports in a fast-paced construction environment.