Strategic Executive Assistant to Managing Partner

JW Michaels & Co.; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

JW Michaels & Co. is seeking an experienced Executive Assistant to support a Managing Partner in technology and the team.

You will manage complex calendars, coordinate meetings, arrange travel, process expenses, oversee office logistics, and lead ad hoc projects in a fast-paced financial services environment, while maintaining confidentiality and professional demeanor. The ideal candidate has 5+ years of executive support experience, is highly organized, detail-oriented, and can multitask with

Qualifications

• Bachelor’s degree preferred.
• 5+ years of experience in an administrative support role, with a strong preference for executive level support experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal stakeholders.

Responsibilities

• Schedule and organize appointments, meetings, and events. Ensure that the executive's time is well managed and optimize their schedule based on priorities.
• Plan and organize travel, including flights, hotels, transportation, and itineraries. Ensure travel logistics are smooth and cost-effective through Navan.
• Organize and schedule meetings, including booking meeting rooms, preparing agendas, and ensuring that all necessary materials and participants are available. Follow up on action items from meetings.
• Handle and track expenses, prepare reports, and assist in budget preparation through Certify.
• Handle confidential information with discretion, ensuring privacy and security of sensitive data.
• Act as a liaison between executives and internal teams or clients. Communicate directives, follow up on requests, and ensure alignment across departments.
• Track and update DealCloud daily to maintain accurate records of management meetings and ensure visibility for the team.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Discretion

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Navan

Certify

Job description

JW Michaels & Co. is seeking an experienced Executive Assistant to support a Managing Partner in technology and the team.

You will manage complex calendars, coordinate meetings, arrange travel, process expenses, oversee office logistics, and lead ad hoc projects in a fast-paced financial services environment, while maintaining confidentiality and professional demeanor. The ideal candidate has 5+ years of executive support experience, is highly organized, detail-oriented, and can multitask with