Senior Executive Assistant to Leadership Team

SHINE Technologies, LLC; Janesville (WI); Hybrid; USD 75,000 - 95,000; Full time

Job summary

SHINE Technologies, LLC in Wisconsin seeks an experienced Executive Assistant to provide high-level administrative support to the executive team. The role manages complex calendars, travel, meetings, correspondence, and reporting, exercising sound judgment and attention to detail.

You will prepare presentations in PowerPoint, maintain Excel trackers, and act as a liaison with internal teams and external partners while handling confidential information with discretion.

Qualifications

• Five or more years of experience providing executive-level administrative support.
• Experience supporting multiple executives simultaneously and managing competing priorities.
• Exceptional attention to detail with a track record of accurate, error-free work.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, SharePoint).
• Advanced Excel skills (formulas, lookups, pivot tables, data formatting) and advanced PowerPoint skills.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment, analytical and organizational skills, and maintain confidentiality.

Responsibilities

• Manages complex, frequently changing calendars for assigned executives; anticipates conflicts and prioritizes time around business needs.
• Schedules executives’ personal appointments that affect work calendars, handling details with discretion.
• Arranges travel plans, itineraries, and agendas; prepares and reconciles expense reports.
• Coordinates meetings, including logistics, agendas, materials, and follow-up on actions.
• Drafts, edits, and proofs correspondence, reports, and presentations to a high standard of accuracy.
• Builds and maintains spreadsheets, trackers, and reports in Excel; creates executive-ready PowerPoint presentations.

Job description

SHINE Technologies, LLC in Wisconsin seeks an experienced Executive Assistant to provide high-level administrative support to the executive team. The role manages complex calendars, travel, meetings, correspondence, and reporting, exercising sound judgment and attention to detail.

You will prepare presentations in PowerPoint, maintain Excel trackers, and act as a liaison with internal teams and external partners while handling confidential information with discretion.