Executive Assistant to Plastic Surgery Faculty – High Impact

UTHealth Houston; Houston (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

UTHealth Houston's Department of Plastic Surgery seeks an Executive Assistant to support four faculty with administrative excellence. You will manage calendars, coordinate travel, prepare materials, and handle confidential information with discretion in a fast-paced clinic environment.

The ideal candidate has a High School diploma or equivalent (Bachelor’s preferred) and at least 6 years of related experience, including scheduling and meeting materials preparation.

Qualifications

• High School Diploma or equivalent required.
• Bachelor's degree preferred.
• 6 years of related work experience required.
• Experience with scheduling, maintaining calendars, and travel itineraries.
• Experience preparing meeting materials or general reports.
• May substitute required experience with equivalent education beyond the minimum.

Responsibilities

• Resolves inquiries and drafts correspondence.
• Schedules calendars and travel itineraries.
• Maintains filing systems and records accuracy/compliance.
• Receives, classifies, and summarizes documents and information.
• Prepares data and reports for processing in financial/HR systems.
• Coordinates meetings, room assignments, and refreshments.

Skills

Scheduling

Calendar management

Travel coordination

Communication skills

Discretion

Independent judgment

Confidentiality

Education

High School Diploma or equivalent

Bachelor's degree preferred

Job description

UTHealth Houston's Department of Plastic Surgery seeks an Executive Assistant to support four faculty with administrative excellence. You will manage calendars, coordinate travel, prepare materials, and handle confidential information with discretion in a fast-paced clinic environment.

The ideal candidate has a High School diploma or equivalent (Bachelor’s preferred) and at least 6 years of related experience, including scheduling and meeting materials preparation.