Strategic Executive Assistant to Co-President

Golub-Capital; New York (NY); On-site; USD 100,000 - 130,000; Full time

Job summary

Golub Capital seeks an experienced Executive Assistant to support one of the Firm’s Co-Presidents. You will manage complex calendars, coordinate internal and external meetings, and handle confidential information with discretion.

You will also arrange domestic/international travel, prepare agendas, manage expenses, and support senior leadership with office operations. A strong background in MS Office, CRM, and project coordination is essential, with flexibility for after-hours needs.

Qualifications

• Bachelor's degree required.
• Minimum of 7 years’ experience as an Executive Assistant supporting senior executives.
• Proficiency in Microsoft Office products (Word, Excel and PowerPoint) and Apple products is required; previous experience using a CRM program preferred.
• Excellent verbal and written communication skills; comfortable communicating with senior executives and external business contacts.
• Ability to maintain confidentiality to the highest degree and discretion in all circumstances.
• Ability to multi-task utilizing effective time management skills, organization and prioritization.
• Meticulous attention to detail and accuracy.
• Ability to perform in a fast-paced environment with the highest standards with a strong sense of urgency.
• Excellent business writing skills; drafts clear, well-structured and thoughtfully crafted communications.
• Strong project management skills; capable of owning projects from start to finish, demonstrating exemplary follow through while meeting deadlines.

Responsibilities

• Provide comprehensive administrative support to the Co-President including calendar management and coordinating meetings.
• Proactively manage competing priorities, shifts, and time-sensitive matters with confidentiality.
• Coordinate inbound communications and routing to the Co-President per priorities.
• Arrange domestic/international travel including private plane charters and travel forms.
• Maintain a detailed schedule using CRM and record call notes.
• Submit monthly expenses and prepare agendas for internal meetings.
• Manage daily office needs including catering and related arrangements for meetings.
• Participate in department reviews and drive continuous process improvements.

Skills

Microsoft Office

Excel

PowerPoint

Apple products

CRM software

Verbal communication

Written communication

Confidentiality

Multi-tasking

Project management

AI tools

Education

Bachelor’s degree

Tools

CRM program

AI tools

Job description

Golub Capital seeks an experienced Executive Assistant to support one of the Firm’s Co-Presidents. You will manage complex calendars, coordinate internal and external meetings, and handle confidential information with discretion.

You will also arrange domestic/international travel, prepare agendas, manage expenses, and support senior leadership with office operations. A strong background in MS Office, CRM, and project coordination is essential, with flexibility for after-hours needs.