Strategic Executive Assistant to CEO & CDO (Hybrid)

Paycom - ATS; Philadelphia (Philadelphia County); On-site; USD 40,000 - 52,000; Part time

Job summary

Habitat for Humanity Philadelphia seeks an experienced Executive Assistant to provide strategic administrative support to the CEO and Chief Development Officer. This part-time role focuses on calendar management, communications, and coordinating governance activities while advancing organizational priorities.

You will partner with leadership to manage complex schedules, prepare materials, and ensure follow-through on actions, donor relations, meetings, and cross-functional projects in a

Qualifications

• Seven years of progressively responsible executive administrative support experience preferred.
• Experience supporting senior executives, Board members, donors, or other external stakeholders.
• Advanced calendar management, prioritization, correspondence, and project coordination skills.
• Ability to work independently with sound judgment and discretion.

Responsibilities

• Serve as primary staff liaison to the Board of Directors on behalf of the CEO.
• Manage complex and evolving calendars; resolve scheduling conflicts and protect focus time.
• Coordinate meetings, agendas, materials, and follow-up actions; prepare dashboards and reports.
• Draft executive correspondence, presentations, and briefing materials; coordinate travel logistics.
• Provide administrative support to CEO and CDO; maintain donor and stakeholder relationships.

Skills

Calendar management

Executive support

Communication

Project coordination

Discretion

Tools

Microsoft CoPilot

Word

Excel

PowerPoint

Outlook

Teams

Salesforce

Job description

Habitat for Humanity Philadelphia seeks an experienced Executive Assistant to provide strategic administrative support to the CEO and Chief Development Officer. This part-time role focuses on calendar management, communications, and coordinating governance activities while advancing organizational priorities.

You will partner with leadership to manage complex schedules, prepare materials, and ensure follow-through on actions, donor relations, meetings, and cross-functional projects in a