Strategic Executive Assistant to CEO

Granite Communication and Security LLC; Tampa (FL); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Paid Time Off

Paid Holidays

45-50 hour weeks

Job summary

Granite Communication and Security LLC is seeking an Executive Personal Assistant to support the CEO with high-level executive, administrative, operational, and personal tasks in a fast-growing construction and low-voltage environment.

You will manage calendars, travel, and communications, prepare briefing materials, and coordinate with leadership and external stakeholders. This role requires discretion, independence, and strong organizational skills.

Qualifications

• Minimum 4+ years supporting C-level executives.
• Experience managing executive calendars and communications.
• Ability to handle confidential information with discretion.
• Experience in construction, finance, real estate, or professional services preferred.
• Strong organizational and time management skills.
• Self-directed with the ability to operate independently.

Responsibilities

• Manage and optimize the CEO's calendar, scheduling, travel, meetings, and strategic priorities.
• Monitor and prioritize high-volume email communications and correspondence.
• Draft, edit, and distribute executive communications, reports, and materials.
• Prepare daily and weekly executive briefing documents highlighting priorities and action items.
• Coordinate follow-up activities with leadership, vendors, clients, and partners.
• Maintain complete confidentiality when handling sensitive information.
• Support budgeting, expense reporting, and administrative financial reporting.
• Create and maintain reports, dashboards, and organization charts.

Skills

Calendar management

Executive support

Email management

Vendor relationships

Communication

Privacy & confidentiality

Problem solving

Independent

Process improvement

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office Suite

Microsoft Copilot

Monday.com

Adobe Acrobat

DocuSign

Workflow automation tools

AI productivity tools

Job description

Granite Communication and Security LLC is seeking an Executive Personal Assistant to support the CEO with high-level executive, administrative, operational, and personal tasks in a fast-growing construction and low-voltage environment.

You will manage calendars, travel, and communications, prepare briefing materials, and coordinate with leadership and external stakeholders. This role requires discretion, independence, and strong organizational skills.