Strategic Executive Assistant to CEO

Nift; Massachusetts; On-site; USD 110,000 - 140,000; Full time

Job summary

Nift is seeking an Executive Assistant to act as a strategic partner and multiplier for our CEO. This role goes beyond traditional admin work, handling complex itineraries, board materials, and sensitive stakeholder conversations with discretion.

You will represent the CEO across the company, partners, clients, investors, and the board. As a gatekeeper and trusted extension, you will manage time, information, and priorities with precision, while anticipating needs before they arise.

Qualifications

• 6+ years of professional experience, including 3+ years supporting a VP-or-above executive at a tech startup or VC firm; BS/BA preferred.
• Bias toward action with autonomous problem-solving and initiative.
• Exceptional judgment, discretion, and composure under pressure.
• High EQ with strong relationship-building and communication skills.
• Outstanding organization and multi-workstream management.
• Able to adapt to last-minute plan changes and maintain optimism.
• Fluency with Google Workspace, spreadsheets, and structured email workflows.
• Willingness to be reachable outside standard hours and across time zones.

Responsibilities

• Own the calendar and manage a complex executive schedule with context.
• Serve as primary gatekeeper for the CEO’s time and priorities.
• Coordinate domestic and international travel end-to-end with itineraries and contingencies.
• Deliver day-ahead and week-ahead briefings and meeting materials.
• Build and manage relationships with partners, board members, investors, and clients.
• Assist with board presentations, client decks, and executive communications.
• Support personal and professional logistics for the CEO with discretion.

Skills

Calendar management

Gatekeeping

Travel coordination

Board prep

Executive communications

Relationship building

Discretion

Modern productivity tools

Education

BS/BA preferred

Tools

Google Workspace

Spreadsheets

Structured email workflows

Job description

Nift is seeking an Executive Assistant to act as a strategic partner and multiplier for our CEO. This role goes beyond traditional admin work, handling complex itineraries, board materials, and sensitive stakeholder conversations with discretion.

You will represent the CEO across the company, partners, clients, investors, and the board. As a gatekeeper and trusted extension, you will manage time, information, and priorities with precision, while anticipating needs before they arise.