Executive Assistant to the CEO

Nift Networks, Inc.; Northern (KY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Nift Networks, Inc. is seeking an Executive Assistant to partner with the CEO and act as a force multiplier, operating at executive speed.

You will own the calendar, gatekeep the CEO's time, coordinate complex travel, and prepare materials for high-stakes meetings, while building critical relationships across the organization and with external partners. You will manage day-to-day logistics, blending personal and professional needs with sharp discretion and strategic thinking to support the CEO

Qualifications

• 6+ years of professional experience supporting executives in tech startups or VC environments.
• Ability to operate with initiative, independence, and problem-solving drive.
• Exemplary discretion and strong judgment under pressure.

Responsibilities

• Own the CEO's calendar and manage complex, changing priorities with full context.
• Act as gatekeeper for CEO's time and determine what comes through.
• Coordinate domestic and international travel end-to-end with itineraries and contingencies.
• Prepare day-ahead and week-ahead briefings and meeting materials for the CEO.
• Build and manage relationships with partners, investors, and board members on the CEO's behalf.
• Assist with board presentations, client decks, and executive communications.
• Serve as a Personal Assistant for the CEO, blending personal and professional logistics with discretion.

Skills

Calendar management

Gatekeeping

Travel coordination

briefing prep

Stakeholder communications

Board deck prep

Relationship building

Discretion

Organizational skills

Time management

Education

BS/BA degree preferred

Tools

Google Workspace

Spreadsheets

Email workflows

Job description

Nift is looking for an Executive Assistant to act as a strategic partner and force multiplier for our CEO. This is not a traditional admin seat. You'll operate at the speed and altitude of a high-performing executive — managing time, information, and priorities with precision, and anticipating what's needed before it's asked.

You'll be a gatekeeper, a sounding board, and a trusted extension of the CEO: equally comfortable running a complex international itinerary, pulling together a board deck, or handling a sensitive stakeholder conversation. You'll represent the CEO's voice with credibility across the company and with partners, clients, investors, and board members.

What You'll Do

• Own the calendar. Run a complex, ever-changing executive calendar — weighing competing priorities, making judgment calls on the CEO's behalf, and ensuring every incoming request lands with full context.


• Control access. Serve as the primary gatekeeper for the CEO's time, deciding what gets through and when.


• Make travel seamless. Coordinate domestic and international travel end to end: detailed itineraries, contingency plans, and real-time adjustments when things change mid-flight.


• Prepare the CEO for everything. Deliver day-ahead and week-ahead briefings, background research, and meeting materials so the CEO walks in ready.


• Build the network. Establish and manage relationships with partners, DTC brands, board members, and investors on the CEO's behalf.


• Drive high-stakes work. Help prepare board presentations, client-facing decks, and executive communications — and streamline how decisions get made day to day.


• Support the whole picture. At this level, professional and personal logistics blur — you'll serve as a Personal Assistant for the CEO, managing their personal calendar, vacation planning, and other administrative needs alongside professional logistics with the same discretion you bring to everything else.

What You Bring

• 6+ years of professional experience, including 3+ years supporting a VP-or-above executive at a tech startup or VC firm; BS/BA preferred


• A strong bias toward action — you take initiative, work autonomously, and hunt down the answers, context, and data needed to solve problems


• Exceptional judgment, discretion, and composure under pressure


• High EQ and strong relationship-building instincts, paired with clear written and verbal communication


• Outstanding organization and follow-through: you manage multiple workstreams at once and drive every one to completion


• Adaptability when plans change last minute — and an optimistic outlook when they do


• Fluency with modern productivity tools (Google Workspace, spreadsheets, structured email workflows)


• Flexibility to be generally reachable outside standard hours and across time zones — this role moves with the CEO's schedule, not a 9-to-5

About Nift

Nift’s mission is to reshape how people discover and try new brands by introducing them to new products and services through thoughtful "thank-you" gifts. Our customer-first approach ensures businesses acquire new customers efficiently while making customers feel valued and rewarded. We are a data-driven, cash-flow-positive company that has experienced 731% growth over the last three years. Now, we’re scaling to become one of the largest sources for new customer acquisition worldwide. Backed bySpark Capital & Foundry who also invested in Slack, Snap, SeatGeek, Fitbit, Warby Parker, Wayfair and Twitter, we are poised for exponential growth and ready to demonstrate impact on a global scale. Read more about our growth here .