Executive Assistant to the CEO

Nift; United States; On-site; USD 100,000 - 160,000; Full time

Job summary

Nift is seeking an Executive Assistant who acts as a strategic partner to the CEO, handling time, information, and priorities with precision. You will gatekeep, prepare board materials, and coordinate complex travel while maintaining confidentiality and credibility across stakeholders.

The role demands proactive problem solving, strong communication, and the ability to navigate multiple time zones as the CEO’s trusted extension.

Qualifications

• 6+ years of professional experience, including 3+ years supporting a VP-or-above executive at a tech startup or VC firm
• A strong bias toward action — you take initiative, work autonomously, and hunt down the answers, context, and data needed to solve problems
• Exceptional judgment, discretion, and composure under pressure
• High EQ and strong relationship-building instincts, paired with clear written and verbal communication
• Outstanding organization and follow-through: manage multiple workstreams and drive them to completion
• Adaptability when plans change last minute with an optimistic outlook
• Fluency with modern productivity tools (Google Workspace, spreadsheets, structured email workflows)
• Flexibility to be generally reachable outside standard hours and across time zones

Responsibilities

• Own the calendar and run a complex executive schedule with context for every request
• Control access as the primary gatekeeper for the CEO’s time
• Make travel seamless with end-to-end domestic and international itineraries
• Prepare day-ahead and week-ahead briefings and meeting materials
• Build and manage relationships with partners, board members, investors
• Support board presentations and executive communications
• Manage personal and professional logistics discreetly as the CEO’s PA

Skills

Executive support experience

Initiative/autonomy

Judgment and discretion

High emotional intelligence

Organization & multi-tasking

Adaptability

Productivity tools fluency

Time-zone flexibility

Education

BS/BA preferred

Tools

Google Workspace

Spreadsheets

Structured email workflows

Job description

About the Role

Nift is looking for an Executive Assistant to act as a strategic partner and force multiplier for our CEO. This is not a traditional admin seat. You'll operate at the speed and altitude of a high-performing executive — managing time, information, and priorities with precision, and anticipating what’s needed before it’s asked. You'll be a gatekeeper, a sounding board, and a trusted extension of the CEO: equally comfortable running a complex international itinerary, pulling together a board deck, or handling a sensitive stakeholder conversation. You'll represent the CEO’s voice with credibility across the company and with partners, clients, investors, and board members.

What You’ll Do

• Own the calendar. Run a complex, ever-changing executive calendar — weighing competing priorities, making judgment calls on the CEO’s behalf, and ensuring every incoming request lands with full context.
• Control access. Serve as the primary gatekeeper for the CEO’s time, deciding what gets through and when.
• Make travel seamless. Coordinate domestic and international travel end to end: detailed itineraries, contingency plans, and real-time adjustments when things change mid-flight.
• Prepare the CEO for everything. Deliver day-ahead and week-ahead briefings, background research, and meeting materials so the CEO walks in ready.
• Build the network. Establish and manage relationships with partners, DTC brands, board members, and investors on the CEO’s behalf.
• Drive high-stakes work. Help prepare board presentations, client-facing decks, and executive communications — and streamline how decisions get made day to day.
• Support the whole picture. At this level, professional and personal logistics blur — you’ll serve as a Personal Assistant for the CEO, managing their personal calendar, vacation planning, and other administrative needs alongside professional logistics with the same discretion you bring to everything else.

What You Bring

• 6+ years of professional experience, including 3+ years supporting a VP-or-above executive at a tech startup or VC firm; BS/BA preferred
• A strong bias toward action — you take initiative, work autonomously, and hunt down the answers, context, and data needed to solve problems
• Exceptional judgment, discretion, and composure under pressure
• High EQ and strong relationship-building instincts, paired with clear written and verbal communication
• Outstanding organization and follow-through: you manage multiple workstreams at once and drive every one to completion
• Adaptability when plans change last minute — and an optimistic outlook when they do
• Fluency with modern productivity tools (Google Workspace, spreadsheets, structured email workflows)
• Flexibility to be generally reachable outside standard hours and across time zones — this role moves with the CEO’s schedule, not a 9-to-5

About Nift

Nift’s mission is to reshape how people discover and try new brands by introducing them to new products and services through thoughtful "thank-you" gifts. Our customer-first approach ensures businesses acquire new customers efficiently while making customers feel valued and rewarded. We are a data-driven, cash-flow-positive company that has experienced 731% growth over the last three years. Now, we’re scaling to become one of the largest sources for new customer acquisition worldwide. Backed by Spark Capital & Foundry who also invested in Slack, Snap, SeatGeek, Fitbit, Warby Parker, Wayfair and Twitter, we are poised for exponential growth and ready to demonstrate impact on a global scale. Read more about our growth here.