Strategic Executive Assistant, Psychiatry Department Chair

UT MD Anderson; Houston (TX); On-site; USD 53,000 - 79,000; Full time

Benefits offered by this job

Medical coverage

PTO accrual

Tuition assistance

Pension plan

Job summary

UT MD Anderson in Houston seeks an Executive Assistant to provide high-level administrative and operational support to the Department of Psychiatry leadership, faculty, and staff. You will manage calendars, coordinate travel via Concur, prepare documents and presentations, and assist with financial reconciliations and project tracking.

The ideal candidate has 6+ years of executive support experience, strong organizational skills, and a proven ability to handle multiple priorities while ensuring

Qualifications

• Executive-level administrative support experience required.
• Experience coordinating complex schedules and travel.
• Five+ years of experience in executive support or equivalent roles.

Responsibilities

• Prepare, organize, and distribute correspondence, agendas, reports, and presentation materials.
• Maintain calendars for Department Chair and faculty, resolve scheduling conflicts.
• Coordinate travel arrangements through Concur and manage expenses.
• Prepare travel expense reports and reimbursements, maintain records.
• Support faculty administrative activities including recruitment, visits, and meetings.

Skills

Calendar management

Travel coordination

Document preparation

Financial reconciliation

Project tracking

Faculty support

Education

High School Diploma or Equivalent

Bachelor's Degree preferred

Tools

Concur

MyCV

Job description

UT MD Anderson in Houston seeks an Executive Assistant to provide high-level administrative and operational support to the Department of Psychiatry leadership, faculty, and staff. You will manage calendars, coordinate travel via Concur, prepare documents and presentations, and assist with financial reconciliations and project tracking.

The ideal candidate has 6+ years of executive support experience, strong organizational skills, and a proven ability to handle multiple priorities while ensuring