Executive Administrator & Board Operations

Virginia Living Museum, Inc.; Newport News, Northern (VA, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement plan (401(k))

Paid time off

Job summary

Virginia Living Museum is seeking an Executive Administrator to provide high-level administrative support to the Executive Director, Board of Trustees, and senior staff. The role emphasizes communication, calendar management, and cross-department collaboration to advance the Museum’s strategic initiatives.

Ideal candidates will have excellent written and verbal communication, strong organizational and analytical skills, and the ability to work independently while maintaining discretion with

Qualifications

• Excellent verbal and written communication skills.
• Excellent analytical and research skills with ability to interpret and synthesize information accurately.
• Proven track record of success through results-oriented approaches.
• Ability to work independently and manage others as needed.
• Professional relationships built through tact and diplomacy; strong interpersonal skills.
• Discretion handling sensitive information; sound judgment.
• Bachelor’s degree preferred; minimum three years progressive administrative responsibility.

Responsibilities

• Provide high-level administrative support to the Executive Director, Board of Trustees and committees, and senior staff.
• Manage communications and calendar coordination for the Museum Leadership Team.
• Oversee administrative duties related to organizational policies, procedures, and contracts.
• Coordinate with volunteers and interns; support cross-functional initiatives across the Museum.
• Draft letters, memos, invoices, reports, and other documents for senior staff.
• Coordinate and prepare board and committee meetings, agendas, materials, and minutes.

Skills

Communication skills

Organizational skills

Analytical skills

Independent work

Interpersonal skills

Judgment and discretion

Bachelor’s degree preferred

Education

Bachelor’s degree preferred

3+ years administrative experience

Tools

Microsoft Office

Google Workspace

Database software familiarity

Job description

Virginia Living Museum is seeking an Executive Administrator to provide high-level administrative support to the Executive Director, Board of Trustees, and senior staff. The role emphasizes communication, calendar management, and cross-department collaboration to advance the Museum’s strategic initiatives.

Ideal candidates will have excellent written and verbal communication, strong organizational and analytical skills, and the ability to work independently while maintaining discretion with